Proposal/Bid Manager - Facilities Services

Black & McDonald Limited; Markham; On-site; CAD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking organization as a Proposal Manager, where you'll lead the development of competitive proposals and business responses. This role is perfect for a detail-oriented professional who thrives on creativity and collaboration. You'll work closely with internal teams and external partners to craft compelling narratives and ensure compliance with client requirements. With a rich history of operational excellence, this innovative firm values your contributions and offers a supportive environment for your professional growth. If you're ready to make a significant impact in the facilities management sector, this opportunity is for you.

Qualifications

• 5 years’ experience in proposal or professional writing preferred.
• Superior writing, editing, and proof-reading skills are essential.

Responsibilities

• Manage and coordinate responses to business development opportunities.
• Develop content and facilitate review and editing of proposals.

Skills

Technical and/or creative writing

Effective communication (written and verbal)

Problem Solving

Customer Focus

Attention to detail

Time management

Education

Post-secondary education in English, Journalism, or related field

Tools

Microsoft Office Products

Adobe platforms

Job description

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With over 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

ABOUT THIS CAREER OPPORTUNITY

Location: Vancouver or Toronto

If you are a creative, detail-oriented, and client-focused professional with a passion for leveraging opportunities, this position is for you!

The Proposal Manager will be responsible for overseeing the completion of various business development activities, with a particular focus on the development of competitive procurement responses (proposals). The Proposal Manager will interact with multiple teams within the Facility Services Division (FM, Service, and Energy/Sustainability), as well as strategic partners and subcontractors, and client contacts, to lead the preparation of carefully thought-out service delivery solutions and highly produced proposals. The Proposal Manager will create cohesive and coherent narratives through the integration of information provided in various formats (pre-written, verbal, graphic), and will work alongside identified operations teams and key corporate contributors to develop a full and compliant submission package, covering both technical and commercial requirements. The role will manage internal proposal deliverables relating to content, commercial/financial requirements, legal considerations, client liaison (RFIs/coordination, etc.), and graphic development.

Duties and responsibilities will include but are not limited to:

• Managing and coordinating effective responses to business development opportunities, from kick off through to sign off and submission.
• Establishing deliverables of the undertaking and assigning them to SMEs, as necessary. Ensuring that suitable timelines are applied and that tasks are completed.
• Engaging with Corporate support teams to ensure full consideration/compliance with T&Cs and specified elements of the opportunity.
• Developing content through own understanding, as well as in coordination with SMEs (active/creative writing).
• Facilitating the completion, review, and editing of documentation. Ensuring the quality of all documents and materials prior to submission and carrying out necessary due diligence of proposal production and submission of fully compliant bids.
• Establishing bid timeline to achieve successful submission. Checking progress via regular update meetings with wider bid team.
• Serving as the primary contact for all facets of response development (technical and commercial).
• Performing other duties, as assigned, to ensure the success of the BD team and the FM Business line at Black & McDonald.

COMPETENCY REQUIREMENTS

• Technical and/or creative writing
• Communicates Effectively (written and verbal)
• Problem Solving and Innovation
• Customer Focus.

EDUCATION REQUIREMENTS

• Post-secondary education, ideally in English, Journalism, Graphic Communications, Creative Writing, Marketing/Communications, or Business/Commerce.

WORK EXPERIENCE REQUIREMENTS

• 5 years’ experience in proposal or professional writing preferred
• Experience working in a Facilities Management, property management / real estate, engineering, architecture, or construction environment preferred
• Superior level of Writing, Editing, and Proof-reading skills. Taking input from many sources and compiling it into cohesive, flowing narratives and responses is key.

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Due to many mandatory vaccination requirements at client projects / facilities, in order to provide substantial employment by ensuring compliance with our client’s mandates, the successful candidate will be required to validate full vaccination prior to hire.

• Proficiency with Microsoft Office Products (Word, Excel, PowerPoint, Visio, or similar) and Adobe platforms
• Ability to integrate information from various sources
• Ability to analyze requirements and anticipate appropriate responses
• Ability to adhere to deadlines
• Ability to communicate and work effectively with a variety of individuals
• Ability to pay close attention to detail and quality
• Writing, researching, and problem-solving skills
• Ability to organize time effectively, determine priorities, and move work forward

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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