Banking Administrative Assistant

TEKsystems; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A large banking corporation in downtown Toronto is seeking a Banking Administrative Assistant. This hybrid role involves calendar management, expense reporting, and travel coordination. The position offers a 15-month contract with potential for extension or conversion to permanent. TEKsystems is an equal opportunity employer.

Qualifications

• 3+ years proven experience as an executive assistant or similar role.
• 3+ years of calendar management experience.

Responsibilities

• Coordinate and maintain complex calendars.
• Prepare and submit accurate expense reports.
• Arrange domestic and international travel.

Skills

Calendar Management

Expense Reporting

Travel Coordination

Memo Processing

Inbox Management

Appointment Scheduling

Tools

Microsoft Office Suite

SAP Concur

Job description

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Our client, a large banking corporation, is currently seeking a financial executive assistant to join their team in downtown Toronto! This role would be hybrid, 3 days a week in office and 2 days a week work from home.

Job Duties

1. Calendar Management: Coordinate and maintain complex calendars, including scheduling internal and external meetings, appointments, and events.
2. Expense Reporting: Prepare and submit accurate expense reports in a timely manner, ensuring compliance with company policies.
3. Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
4. Memo Processing: Draft, format, and distribute internal and external memos and communications.
5. Inbox Management: Monitor and manage high-volume email inboxes, prioritize messages, and respond or delegate as appropriate.
6. Appointment Scheduling: Set up and confirm appointments, ensuring all logistics are handled efficiently.

Qualifications

• 3+ years proven experience as an executive assistant, administrative assistant, or similar role.
• 3+ years of calendar management experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
• Proficiency with SAP Concur.

Work Environment

Downtown Toronto, hybrid: 2 days remote, 3 days in office (or all 5 days in office if preferred).

Duration

15-month contract with potential extension or conversion to permanent.

Pay

$32 - $35/hr.

Additional Information

This position is based in Toronto, ON, and offers a hybrid work setting. TEKsystems is a leading provider of business and technology services, working with a broad range of clients globally. We are an equal opportunity employer.