Aviation Training Operations Coordinator

CAE Inc; Toronto; On-site; CAD 60,000 - 66,000; Full time

Benefits offered by this job

Pension Plan

Employee Stock Purchase Plan

Group RRSP

Flexible benefits program

Job summary

CAE Inc is seeking a Training Administrator to coordinate logistics for aviation training programmes at a Montreal customer site. You will manage accommodations, vendor services, invoicing, and documentation, while ensuring training records are complete and audit-ready.

The role requires strong communication, organization, and bilingual English/French skills, with the ability to operate on-site in Canada. Experience with LMS/QMS and a customer-focused mindset is preferred.

Qualifications

• Must have strong verbal and written communication skills.
• Excellent organizational, planning and time-management abilities.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Proficient with Microsoft Office (Word, PowerPoint, Excel, Outlook).

Responsibilities

• Coordinate training logistics, including accommodations, vendor services, invoicing, payment processing, and supporting documentation.
• Support planning, scheduling, administration, and delivery of training programs with accurate records.
• Review course files, monitor compliance, ensure audit-ready documentation.
• Prepare and distribute training certificates and verify completion criteria.
• Manage tasks through internal systems with timely execution.
• Serve as a primary contact for training administration and provide operational support.
• Support internal and external audits, address findings, and contribute to process improvements.

Skills

Verbal communication

Written communication

Organization

Time management

Microsoft Office

Attention to detail

Problem solving

Collaboration

Bilingual English/French

Education

High school diploma or post-secondary diploma in a relevant field

Tools

Learning Management Systems (LMS)

Quality Management Systems (QMS)

Job description

CAE Inc is seeking a Training Administrator to coordinate logistics for aviation training programmes at a Montreal customer site. You will manage accommodations, vendor services, invoicing, and documentation, while ensuring training records are complete and audit-ready.

The role requires strong communication, organization, and bilingual English/French skills, with the ability to operate on-site in Canada. Experience with LMS/QMS and a customer-focused mindset is preferred.