Administrative Support (Commercial Aviation Maintenance Training)

CAE Inc; Mississauga; On-site; CAD 60,000 - 66,000; Full time

Benefits offered by this job

Global leader in aviation training

Professional growth and development

Flexible vacation policy

Pension plan

Job summary

CAE is seeking a Training Administrator for on-site work at a customer location in Montreal. You will coordinate training logistics, manage documentation and certificates, and support audits and process improvements.

Strong organizational, communication and bilingual (English/French) skills are required, with the ability to work independently in a fast-paced environment. The role offers growth within a global leader in aviation training and includes a comprehensive benefits package and a

Qualifications

• High school diploma or post-secondary diploma in a relevant field is required.
• Excellent communication, organization and time-management abilities.
• Proficiency with Word, PowerPoint, Excel and Outlook; bilingual in English and French.

Responsibilities

• Coordinate training logistics including accommodations, vendor services, invoicing, payment processing and supporting documentation.
• Support planning, scheduling and administration of training programs with accurate records.
• Review course files, monitor compliance, and keep training documentation audit-ready.
• Prepare and distribute training certificates and verify completion of criteria.
• Manage tasks and requests through internal systems with timely execution.
• Serve as a primary contact for training administration and provide operational support.
• Support audits and contribute to process improvements and automation initiatives.

Skills

Communication

Organizational skills

Time management

Independent work

Problem solving

Collaboration

Bilingual English/French

Education

High School Diploma or higher

Tools

Microsoft Office

Job description

Key Responsibilities

• Coordinate training logistics, including accommodations, vendor services, invoicing, payment processing, and supporting documentation.
• Support the planning, scheduling, administration, and delivery of training programs while maintaining accurate training records and documentation.
• Review course files, monitor compliance requirements, and ensure training documentation remains complete, accurate, and audit-ready.
• Prepare and distribute training certificates and verify completion of all required training criteria prior to issuance.
• Manage assigned tasks and requests through internal systems, ensuring timely and accurate execution.
• Serve as a primary point of contact for training administration activities and provide operational support to internal stakeholders.
• Support internal and external audits, address findings, and contribute to continuous improvement initiatives and process enhancements.

Minimum Qualifications

• High school diploma or post-secondary diploma in a relevant field.
• Strong verbal and written communication skills.
• Strong organizational, planning, and time-management skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook.
• Strong attention to detail and commitment to quality and accuracy.
• Strong problem-solving and troubleshooting skills.
• Effective collaboration and interpersonal skills.
• Proficiency in spoken and written English and French.
• Ability to work on-site at a customer location in Montreal.
• Legally authorized to live and work in Canada.

Preferred Qualifications

• Experience in aviation, training operations, training administration, or a related field.
• Knowledge of Transport Canada training requirements and regulations.
• Experience using Learning Management Systems (LMS) and Quality Management Systems (QMS).
• Experience coordinating training logistics and stakeholder communications.
• Experience supporting audits, compliance activities, or document control processes.
• Interest in process improvement and automation initiatives.
• Knowledge of current learning and development practices and trends.

Benefits

• Be part of a global leader in aviation training and technology.
• Work in a collaborative and innovative environment.
• Opportunities for professional growth and development.
• Competitive compensation and benefits package.
• Flexible vacation policy.
• Paid holidays to support work-life balance.
• Defined Benefit Pension Plan, Employee Stock Purchase Plan, and Group RRSP.
• Flexible benefits program including medical, dental, and vision coverage.

Base Pay Range

Our total rewards package includes base pay and benefits, with final compensation determined by experience, skill, location, and internal equity. Salary Range: CAD 59,600 - CAD 66,200

About CAE

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

Position Type Regular Equal Opportunity & Accommodations

CAE is committed to providing equal opportunities to all applicants, regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by law.

We encourage applicants who may not meet every qualification to apply. Reasonable accommodations are available—contact your recruiter or email [e-mail] if needed.

Data Privacy Statement

Data Privacy Privacy Statement | CAE As part of our process, we may use AI‑supported tools to help review applications, with human decision‑making at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted. Welcome to CAE! As a global leader in Civil Aviation and Defense & Security across 40 countries, we advance together as One CAE, fueled by thousands of passionate individuals operating in a culture where everyone can thrive. We hold ourselves accountable for building an inclusive community at every level, and our comprehensive benefits support you professionally and personally. Together, we are All For shaping a future where safety, sustainability, and inclusivity lead the way. Join us and be part of something bigger—where your impact reaches beyond CAE and helps shape the world of tomorrow.