Administrative Support (Commercial Aviation Maintenance Training)

CAE Inc; Montreal (administrative region); On-site; CAD 60,000 - 66,000; Full time

Benefits offered by this job

Benefits package

Pension plan

Stock purchase plan

Flex vacation

Holidays

Medical/dental/vision

Job summary

CAE Inc. in Montreal is seeking an Administrative Support professional to coordinate training logistics, manage records, and support audit-ready documentation.

You will act as the primary contact for training administration and assist with planning, scheduling, and delivery of programs at a customer site in Montreal. The role requires strong communication skills in English and French, attention to detail, and ability to work on-site.

Qualifications

• High school diploma or post-secondary diploma in a relevant field.
• Strong verbal and written communication, organization, and time-management.
• Proficiency with Microsoft Office applications (Word, PowerPoint, Excel, Outlook).
• Strong attention to detail and commitment to quality and accuracy.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Proficiency in spoken and written English and French.
• Legally authorized to live and work in Canada.

Responsibilities

• Coordinate training logistics, including accommodations, vendor services, invoicing, and supporting documentation.
• Support the planning, scheduling, administration, and delivery of training programs with accurate training records and documentation.
• Review course files, monitor compliance requirements, and ensure training documentation remains complete, accurate, and audit-ready.
• Prepare and distribute training certificates and verify completion of all required training criteria prior to issuance.
• Manage assigned tasks and requests through internal systems, ensuring timely and accurate execution.
• Serve as a primary point of contact for training administration activities and provide operational support to internal stakeholders.
• Support internal and external audits, address findings, and contribute to continuous improvement initiatives and process enhancements.

Skills

Verbal and written communication

Organizational skills

Time-management

Microsoft Office

Attention to detail

Problem solving

Interpersonal skills

Bilingual English/French

Legal work authorization (Canada)

Education

High school or post-secondary diploma

Tools

Microsoft Office Suite

Job description

## Administrative Support (Commercial Aviation Maintenance Training)Apply: Toronto: Full time: Posted Today: 122627## Key Responsibilities* Coordinate training logistics, including accommodations, vendor services, invoicing, payment processing, and supporting documentation.* Support the planning, scheduling, administration, and delivery of training programs while maintaining accurate training records and documentation.* Review course files, monitor compliance requirements, and ensure training documentation remains complete, accurate, and audit-ready.* Prepare and distribute training certificates and verify completion of all required training criteria prior to issuance.* Manage assigned tasks and requests through internal systems, ensuring timely and accurate execution.* Serve as a primary point of contact for training administration activities and provide operational support to internal stakeholders.* Support internal and external audits, address findings, and contribute to continuous improvement initiatives and process enhancements. ## Minimum Qualifications* High school diploma or post-secondary diploma in a relevant field.* Strong verbal and written communication skills.* Strong organizational, planning, and time-management skills.* Ability to work independently and manage multiple priorities in a fast-paced environment.* Proficiency with Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook.* Strong attention to detail and commitment to quality and accuracy.* Strong problem-solving and troubleshooting skills.* Effective collaboration and interpersonal skills.* Proficiency in spoken and written English and French.* Ability to work on-site at a customer location in Montreal.* Legally authorized to live and work in Canada. ## Preferred Qualifications* Experience in aviation, training operations, training administration, or a related field.* Knowledge of Transport Canada training requirements and regulations.* Experience using Learning Management Systems (LMS) and Quality Management Systems (QMS).* Experience coordinating training logistics and stakeholder communications.* Experience supporting audits, compliance activities, or document control processes.* Interest in process improvement and automation initiatives.* Knowledge of current learning and development practices and trends. ## Benefits* Be part of a global leader in aviation training and technology.* Work in a collaborative and innovative environment.* Opportunities for professional growth and development.* Competitive compensation and benefits package.* Flexible vacation policy.* Paid holidays to support work-life balance.* Defined Benefit Pension Plan, Employee Stock Purchase Plan, and Group RRSP.* Flexible benefits program including medical, dental, and vision coverage.# **Base Pay Range***Our total rewards package includes base pay and benefits, with final compensation determined by experience, skill, location, and internal equity.*Salary Range: CAD 59,600 - CAD 66,200# **About CAE***At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.* # **Position Type**Regular# **Equal Opportunity & Accommodations***CAE is committed to providing equal opportunities to all applicants, regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by law. We encourage applicants who may not meet every qualification to apply. Reasonable accommodations are available—contact your recruiter or email* *[e-mail]* *if needed.*