ATTACHÉE OU ATTACHÉ D’ADMINISTRATON - Bureau du secrétaire général

New-Frontiers-School-Board; Châteauguay; On-site; CAD 55,000 - 75,000; Full time

Job summary

New-Frontiers-School-Board in Quebec province seeks an Administration Officer to support the Secretary General's Office. The role focuses on developing and updating administrative policies, coordinating support staff, and ensuring compliance with laws and school board directives.

The candidate will draft procedures, collaborate with departments, and assist in staff training on policy implementation and privacy and access to information requirements. Bilingual English/French skills are essential.

Qualifications

• Bachelor's degree in law, administration, communications or human resources.
• A DEC in paralegal technology with several years of work experience may be considered.
• Excellent English and French language skills, both written and spoken.

Responsibilities

• Develop, draft, plan, apply, oversee and update administrative regulations and procedures.
• Collaborate on policies, organizational guides, and access to documents processes.
• Assist in staff training on policies and laws (Education Act, Access to documents, Privacy).
• Provide advice to management and ensure policy compliance.
• Study and analyze files, contracts, laws; give interpretive advice and updates.
• Prepare and oversee contracts and agreements.
• Serve as replacement for the Complaints and Ethics & Integrity Officer as needed.

Skills

Communication

Analytical thinking

Problem solving

Initiative

Interpersonal skills

Education

Bachelor's degree in law/administration/communications/HR

DEC in paralegal technology (considered with experience)

Job description

ADMINISTRATION OFFICER - Secretary General's Office

Vacancy, 100% full-time

NATURE OF THE WORK

The position of administration officer encompasses, in particular, participation in the preparation, update and application of administrative policies, procedures and processes of one or several administrative units of the school board; it also encompasses the supervision and coordination of the work of support staff associated with his or her sector of activity and the study and analysis of various files in order to make and follow up on recommendations.

SOME CHARACTERISTIC DUTIES

The administration officer develops, drafts, plans, applies, oversees and updates the administrative regulations, directives, procedures and processes related to the implementation of activities related to the management of one or several administrative units.

• The person collaborates in the development, implementation and update of policies and organizational guides.
• The person collaborates with various departments in the treatment of access to documents requests.
• The person assists in the preparation of and collaborates on training to staff regarding school board policies and various applicable laws such as the Education Act and the Act respecting Access to documents held by public bodies and the Protection of personal information.
• The person recommends the standards and procedures appropriate to the needs identified and evaluates the results.
• The person provides advice and assistance to management staff, works with professional and support staff and ensures compliance with the policies and regulations in effect.
• The person studies and analyzes files, contracts, agreements, laws and other documents; gives advice and makes recommendations on the interpretation and necessary corrections and updates.
• The person draws up contracts and agreements and oversees their application.
• As needed, the person will serve as a replacement for the Complaints and Ethics & Integrity Officer.

QUALIFICATIONS REQUIRED

A bachelor’s degree in an appropriate specialty, notably in law, administration, communications or human resources.

** Please note a DEC in paralegal technology with several years of work experience may also be considered.

OTHER REQUIREMENTS

Excellent English and French language skills, both verbal and written

ASSETS:

• Strong communication and interpersonal skills
• Excellent problem solving and analytical skills
• Shows initiative and capacity to research complex issues and provide advice
• A background in conflict resolution (mediation, arbitration, negotiation)