Administration Officer - Secretary General's Office

New Frontiers School Board / Commission scolaire New Frontiers; Châteauguay; On-site; CAD 55,000 - 85,000; Full time

Job summary

New Frontiers School Board is seeking an Administration Officer to support the Secretary General's Office. The role involves shaping administrative policies, updating procedures, and coordinating staff involved in various administrative units.

Required qualifications include a bachelor’s degree in law, administration, communications or HR, with a possible alternative for a DEC in paralegal technology. Excellent English and French are essential for this bilingual environment.

Qualifications

• Bachelor’s degree in an appropriate specialty, notably in law, administration, communications or human resources.
• DEC in paralegal technology with several years of work experience may also be considered.

Responsibilities

• Develop, draft, plan, apply, oversee and update the administrative regulations, directives and procedures.
• Collaborate in the development, implementation and update of policies and organizational guides.
• Collaborate with departments in the treatment of access to documents requests.
• Assist in the preparation of and collaborate on staff training regarding school board policies and applicable laws.
• Recommend standards and procedures appropriate to identified needs and evaluate results.
• Provide advice and assistance to management staff and ensure compliance with policies and regulations.
• Study and analyze files, contracts and laws; give advice and make recommendations on interpretation and updates.
• Draw up contracts and agreements and oversee their application.
• Serve as replacement for the Complaints and Ethics & Integrity Officer as needed.

Skills

Communication skills

Interpersonal skills

Analytical skills

Problem solving

Conflict resolution

Education

Bachelor's degree in law/administration/communications or HR

DEC in paralegal technology (considered)

Job description

ADMINISTRATION OFFICER - Secretary General's Office

Vacancy, 100% full-time

NATURE OF THE WORK

The position of administration officer encompasses, in particular, participation in the preparation, update and application of administrative policies, procedures and processes of one or several administrative units of the school board; it also encompasses the supervision and coordination of the work of support staff associated with his or her sector of activity and the study and analysis of various files in order to make and follow up on recommendations.

SOME CHARACTERISTIC DUTIES

The administration officer develops, drafts, plans, applies, oversees and updates the administrative regulations, directives, procedures and processes related to the implementation of activities related to the management of one or several administrative units.

• The person collaborates in the development, implementation and update of policies and organizational guides.
• The person collaborates with various departments in the treatment of access to documents requests.
• The person assists in the preparation of and collaborates on training to staff regarding school board policies and various applicable laws such as the Education Act and the Act respecting Access to documents held by public bodies and the Protection of personal information.
• The person recommends the standards and procedures appropriate to the needs identified and evaluates the results.
• The person provides advice and assistance to management staff, works with professional and support staff and ensures compliance with the policies and regulations in effect.
• The person studies and analyzes files, contracts, agreements, laws and other documents; gives advice and makes recommendations on the interpretation and necessary corrections and updates.
• The person draws up contracts and agreements and oversees their application.
• As needed, the person will serve as a replacement for the Complaints and Ethics & Integrity Officer.

Qualifications Required

A bachelor’s degree in an appropriate specialty, notably in law, administration, communications or human resources.

• Please note a DEC in paralegal technology with several years of work experience may also be considered.

OTHER REQUIREMENTS

Excellent English and French language skills, both verbal and written

ASSETS

• Strong communication and interpersonal skills
• Excellent problem solving and analytical skills
• Shows initiative and capacity to research complex issues and provide advice
• A background in conflict resolution (mediation, arbitration, negotiation)