S-26-056 | Office Agent, Principal Class

Eastern Townships School Board; Sherbrooke; On-site; CAD 37,000 - 45,000; Full time

Job summary

Eastern Townships School Board is seeking an Office Agent, Principal Class at Alexander Galt Regional High School in Sherbrooke, Quebec. The role focuses on organizing, coordinating and monitoring the work of administrative support staff and ensuring deadlines are met.

Workweek is 35 hours, Monday to Friday, 8:30 am to 4:00 pm. The position requires bilingual proficiency, six years of relevant experience, knowledge of MS Office, basic accounting/payroll, and familiarity with GRICS programs.

Qualifications

• Bilingual required.
• Six years of pertinent experience.
• Proficiency in MS Office suite.
• Basic knowledge of accounting principles and payroll functions.
• Knowledge of GRICS programs (Paie and GRH) is considered an asset.

Responsibilities

• Coordinates, distributes, and verifies work; provides advice on quality.
• Ensures deadlines are met.
• Ensures staff training.
• Determines work schedule within instructions; reminds stakeholders of deadlines.
• Performs complex and specialized duties including data preparation and reporting.
• Handles supplier invoices processing and banking deposits.
• Monitors expenditures and provides financial information for budget management.
• Responds to inquiries from staff, suppliers, parents, and partners regarding financial operations.

Skills

Bilingual

Education

Diploma of Vocational Studies or equivalent

Secondary School Diploma or equivalent

Tools

MS Office

GRICS (Paie & GRH)

Scolago (asset)

Job description

Details of the position

Job title:

Office Agent, Principal Class

School / Centre / Department :

Alexander Galt Regional High School

Location :

Sherbrooke, Quebec

Workload & schedule:

35 hours per week

Monday to Friday, 8:30 am to 4:00 pm

Status:

Regular

Potentiel effective Date:

September 28 2026

Salary :

$26.51 - $32.44per hour

Supervisor :

School Principal

Nature of the work

The principal and customary work of an employee in this class of employment consists in organizing, coordinating and monitoring the work performed by his or her team composed of administrative support staff.

This class of employment also includes employees who perform principally and customarily highly specialized work characterized by the complexity, expertise and autonomyrequired.

General tasks related to this class of employment

• Coordinates, distributes, and verifiesthe work and gives advice on the quality
• Ensures that deadlines are met
• Ensures staff training
• Determines the work schedule in his or her sector according to the instructions received, reminds persons concerned, in or outside the school board, of deadlines
• Carriesout complex and specialized duties
  • Find, prepares, and verifies data
  • Prepares documents, statements, and reports, including the entry of data that he or she must interpret, if necessary, and that he or she locates in or outside the school board
• Deals with the public or with employees concerning, in particular, the methods of payment or collection or any other matter within his or her competence
• Makes suggestions and recommendations designed to improve the operations for which he or she is responsible
• Uses necessary software to perform his or her duties related to: word processing, database entry, spreadsheets, and in-house programs
  • May be required to help colleagues with the common software or programs used

Tasks specific to this role

• Receive, verify, and process supplier invoices;
• Prepare bank deposits;
• Process the administrative aspects of orders for goods and services;
• Monitor expenditures and provide the administration with the financial information required for budget management;
• Respond to inquiries from staff members, suppliers, parents, and partners regarding the school’s financial operations.
• If need, performs any other related task

Desired profile

Schooling

Meet one of the following profiles:

1. Hold a Diploma of Vocational Studies in an appropriate specialty
2. Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.

Experience

Havesix (6)years of pertinent experience

Other requirements

• Bilingual
• Knowledge of the MS Office suite
• Basic knowledge of accounting principals and basic payroll functions
• Knowledge of GRICS programs (Paie et GRH) and Scolago would be considered an asset

The hiring process includes administrative tests.