Assistant Office Manager - 12853

123Dentist; Toronto; On-site; CAD 42,000 - 65,000; Full time

Benefits offered by this job

Free parking

Transit accessible

Monthly bonus after probation

Professional advancement

Team building activities

Mentorship and training

Job summary

123Dentist North York Willowdale clinic is seeking a passionate Assistant Office Manager for a full-time contract. The role requires leading the front desk, supporting team development, and ensuring smooth daily operations while delivering an exceptional patient experience.

The clinic prioritizes a welcoming, child-friendly environment and teamwork. The 1-year contract includes potential for advancement, with parking and transit access, and a company-wide emphasis on professional growth.

Qualifications

• 1 year of management experience required.
• 1 year of dental office management experience preferred.
• Experience with dental practice management software Open Dental or Tracker is a plus.
• Proficiency in MS Office (Excel, Outlook).
• Strong written and verbal communication with patients/ providers.
• Knowledge of medical and dental terminology and processes.
• Experience maintaining patient privacy.
• Experience managing budgets and financial transactions.
• Strong customer service mindset.

Responsibilities

• Lead and support front desk team to ensure smooth daily operations.
• Promote a positive, collaborative workplace.
• Deliver exceptional patient experiences and family interactions.

Skills

Management experience

MS Office

Written communication

Privacy & confidentiality

Budgeting

Customer service

Tools

Open Dental

Tracker

Job description

The team at our clinic in North York Willowdale is looking for a passionate, hard-working Assistant Office Manager on a full-time contract basis.

The ideal Assistant Office Manager for our team will be highly motivated to lead and support our front desk team, promote a positive and collaborative workplace, and ensure the smooth day-to-day operations of the clinic. This individual will lead by example, support team development, and help deliver an exceptional experience for every patient and family.

We are a pediatric dental clinic dedicated to providing high-quality dental care in a welcoming, supportive, and child-friendly environment. Our team is passionate about helping children feel comfortable and confident during their dental visits while building positive, lasting relationships with the families we serve.

123Dentist is Canada’s largest majority dentist-owned network of dental practices, with almost 500 locations nationwide and nearly 8,000 employees. Providing a long-term career in a growing network located in multiple communities across the country, at all levels of the industry.

WHAT WE ARE OFFERING:

• Full-time position status
• 1 year contract
• Free parking available
• Transit accessible
• Monthly bonus after the 3 month probationary period
• Opportunity for professional advancement
• Team building activities
• Mentorship and training from highly skilled, experienced dental professionals; a great opportunity to grow and excel
• Collaborative team and environment to help you succeed as an Assistant Office Manager. Working at our clinic, you will experience a team-oriented environment as it is a massive part of who we are

SCHEDULE:

• 40 hours per week
• Monday through Friday with some Saturday availability required
• 1 year contract from first day of employment

WHAT WE ARE LOOKING FOR:

• 1 year of management experience in any field is required
• 1 year of experience is preferred in dental office management or dental administration
• Experience with dental practice management software such as Open Dental or Tracker is considered an asset
• Highly proficient in MS Office (MS Excel and MS Outlook)
• Strong written and communication skills when speaking with patients and dental providers
• Strong knowledge of medical and dental terminology and processes
• Experience maintaining a professional level of patient privacy
• Demonstrated experience managing budgets, and other financial transactions
• Demonstrated ability to communicate effectively with patients and families
• Customer service mindset

123Dentist is an equal opportunity employer committed to diversity and inclusivity. The organization strives to build a workforce that reflects the communities it serves, including individuals with disabilities. Accommodations are available upon request throughout the recruitment process. Please inform our team if you need assistance at any stage

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Open role for an existing vacancy

JOB ID: 12853