Assistant Office Manager - 12853

123 Dentist Ltd.; Toronto; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Free parking

Transit accessible

Monthly bonus after probation

Professional advancement

Mentorship and training

Team building activities

Job summary

123 Dentist Ltd. in Toronto North York Willowdale is seeking a dedicated Assistant Office Manager for a full-time contract.

You will lead the front desk team, ensure smooth daily operations, and foster a positive, collaborative atmosphere for patients and families. The role emphasizes staff development, effective communication, and maintaining high standards of patient privacy and care in a pediatric dental setting.

Qualifications

• 1 year of management experience is required.
• Dental office management experience is preferred.
• Strong written and verbal communication skills.

Responsibilities

• Lead and support the front desk team to ensure smooth daily operations.
• Promote a positive, collaborative workplace and mentor staff.
• Deliver an exceptional patient and family experience from check-in to check-out.
• Manage schedules, communications, and basic budgeting tasks.
• Maintain patient privacy and professional standards.

Skills

Team leadership

Communication

Customer service

Budgeting

Professional privacy

Tools

Open Dental

Tracker

MS Office

Job description

The team at our clinic in North York Willowdale is looking for a passionate, hard-working Assistant Office Manager on a full-time contract basis.

The ideal Assistant Office Manager for our team will be highly motivated to lead and support our front desk team, promote a positive and collaborative workplace, and ensure the smooth day-to-day operations of the clinic. This individual will lead by example, support team development, and help deliver an exceptional experience for every patient and family.

We are a pediatric dental clinic dedicated to providing high-quality dental care in a welcoming, supportive, and child-friendly environment. Our team is passionate about helping children feel comfortable and confident during their dental visits while building positive, lasting relationships with the families we serve.

123Dentist is Canada’s largest majority dentist-owned network of dental practices, with almost 500 locations nationwide and nearly 8,000 employees. Providing a long-term career in a growing network located in multiple communities across the country, at all levels of the industry.

WHAT WE ARE OFFERING:

• Full-time position status
• 1 year contract
• Free parking available
• Transit accessible
• Monthly bonus after the 3 month probationary period
• Opportunity for professional advancement
• Team building activities
• Mentorship and training from highly skilled, experienced dental professionals; a great opportunity to grow and excel
• Collaborative team and environment to help you succeed as an Assistant Office Manager. Working at our clinic, you will experience a team-oriented environment as it is a massive part of who we are

SCHEDULE:

• 40 hours per week
• Monday through Friday with some Saturday availability required
• 1 year contract from first day of employment

WHAT WE ARE LOOKING FOR:

• 1 year of management experience in any field is required
• 1 year of experience is preferred in dental office management or dental administration
• Experience with dental practice management software such as Open Dental or Tracker is considered an asset
• Highly proficient in MS Office (MS Excel and MS Outlook)
• Strong written and communication skills when speaking with patients and dental providers
• Strong knowledge of medical and dental terminology and processes
• Experience maintaining a professional level of patient privacy
• Demonstrated experience managing budgets, and other financial transactions
• Demonstrated ability to communicate effectively with patients and families
• Customer service mindset

123Dentist is an equal opportunity employer committed to diversity and inclusivity. The organization strives to build a workforce that reflects the communities it serves, including individuals with disabilities. Accommodations are available upon request throughout the recruitment process. Please inform our team if you need assistance at any stage

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Open role for an existing vacancy

JOB ID: 12853