Assistant Manager, Fund Services 1

VISTRA; Toronto; On-site; CAD 86,000 - 90,000; Full time

Benefits offered by this job

Healthcare Coverage

Life Insurance

Dental Care

Extended Healthcare

Short-Term Disability

Long-Term Disability

Out-of-Country Emergency Medical Care

Retirement Savings Plan

Flexible Time Off

Job summary

Vistra in Canada is seeking an Assistant Manager, Fund Services (NOC 11100) to lead day-to-day operations for a portfolio of Private Equity, Private Debt, and closed-end funds, reporting to the Executive Director Private Assets.

You will coordinate workloads, ensure deadlines, oversee financial statements under US GAAP/IFRS, and support client onboarding and audits, while mentoring junior team members.

Qualifications

• Bachelor’s degree in Accounting or Accountancy.
• Minimum 5 years of experience in Private Equity, fund accounting or related field.
• Strong working knowledge of Investran or Allvue.
• Strong knowledge of IFRS and/or US GAAP.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint).

Responsibilities

• Act as the primary day-to-day contact for operational questions and critical issues.
• Assess and plan workload based on deadlines; coordinate daily tasks and workflows across the team.
• Perform the accounting and administration for a portfolio of Private Equity, Private Debt, and closed-end funds.
• Review accounting transactions and prepare periodic working papers, management reports, and financial statements (including bank reconciliations).
• Draft annual financial statements and related note disclosures in accordance with US GAAP and/or IFRS.
• Prepare and/or review management reports, financial statements, and other deliverables to meet client deadlines.
• Prepare and/or review capital call and distribution notices.
• Prepare and/or review waterfall calculations, equalization, and subsequent closings.
• Support new client onboarding: coordinate with the KYC / Investor Services team, liaise with legal counsel, review and interpret legal documentation, and oversee data migration for fund transitions.
• Respond to client/investor inquiries and coordinate annual audits.
• Contribute to client servicing activities and the maintenance/development of client relationships.
• Provide guidance and support to junior team members (fund accounting and Private Equity topics).
• Assist with day-to-day team matters (absences, vacation, etc.) and contribute to an engaging work environment.
• Complete administrative tasks and other related projects as assigned.

Skills

Attention to detail

Time management

Multitasking

Team leadership

Education

Bachelor's degree in Accounting

Tools

Investran

Allvue

Microsoft Office

Job description

Job Description

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Assistant Manager, Fund Services reporting to the Executive Director Private Assets, this full-time and permanent position is based in Canada and offers regional coverage, allowing you to make a significant impact to our Funds business and its growth.

Purpose Of Role

As an Assistant Manager, Fund Services (NOC 11100), you will work under the direction of the Manager, and/or Sr. Manager, serving as the day-to-day point of contact for operational matters and critical requests, and assisting with the coordination and review of the team’s work. You will be responsible for the accounting and administration of a portfolio of Private Equity, Private Debt, and closed-end funds, ensuring deadlines are met, deliverables are accurate, and client service standards are maintained.

Key Responsibilities

• Act as the primary day-to-day contact for operational questions and critical issues.
• Assess and plan workload based on deadlines; coordinate daily tasks and workflows across the team.
• Perform the accounting and administration for a portfolio of Private Equity, Private Debt, and closed-end funds.
• Review accounting transactions and prepare periodic working papers, management reports, and financial statements (including bank reconciliations).
• Draft annual financial statements and related note disclosures in accordance with US GAAP and/or IFRS.
• Prepare and/or review management reports, financial statements, and other deliverables to meet client deadlines.
• Prepare and/or review capital call and distribution notices.
• Prepare and/or review waterfall calculations, equalization, and subsequent closings.
• Support new client onboarding: coordinate with the KYC / Investor Services team, liaise with legal counsel, review and interpret legal documentation, and oversee data migration for fund transitions.
• Respond to client/investor inquiries and coordinate annual audits.
• Contribute to client servicing activities and the maintenance/development of client relationships.
• Provide guidance and support to junior team members (fund accounting and Private Equity topics).
• Assist with day-to-day team matters (absences, vacation, etc.) and contribute to an engaging work environment.
• Complete administrative tasks and other related projects as assigned.

Requirements And Qualifications

• Education: Bachelor’s degree in Accounting or Accountancy
• Language of work: English
• Minimum 5 years of experience in Private Equity, fund accounting or in a related field.
• Strong working knowledge of the Private Equity accounting system Investran or equivalent (Allvue).
• Strong working knowledge of Private Equity Fund Accounting.
• Strong knowledge of IFRS and/or US GAAP.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint).

Skills And Competencies

• Strong attention to detail and ability to work with minimal supervision in a fast-paced environment.
• Excellent time management skills and ability to meet tight client deadlines.
• Ability to manage multiple priorities simultaneously.
• Team-oriented with a positive, approachable attitude; people-management/coaching mindset.
• Curiosity, autonomy, and strong motivation.

Company Benefits

Wage / salary range: CAD $85,988 to $90,000, depending on experience.

Benefits

• Healthcare Coverage
• Life Insurance and Survivor Benefits
• Dental Care
• Extended Healthcare & Prescription Drug Coverage
• Short-Term Disability (STD)
• Long-Term Disability (LTD)
• Out-of-Country Emergency Medical Coverage

Retirement Savings Plan

• Vistra offers a Retirement Savings Plan (RSPP): Company match up to 5% of employee contributions

Additional Benefits

• Flexible Time Off (FTO) policy
• Wellness Program