Assistant Controller

Vaco LLC; Oakville; On-site; CAD 36,000 - 48,000; Full time

Job summary

WELL Health Clinic Network Inc. seeks a motivated Medical Office Assistant to support clinicians and front-desk operations in a fast-paced clinic environment.

You will handle patient reception, scheduling, basic lab tasks, and EMR data entry using OSCAR; MSP billing knowledge is an asset. Strong teamwork and communication are essential.

This full-time role offers a collaborative setting with opportunities to grow in a technology-enabled healthcare company committed to quality patient experiences.

Qualifications

• High school diploma or equivalent required.
• Exceptional customer service skills and teamwork.
• Strong verbal and written communication abilities.
• Attention to detail and ability to plan, organize, and prioritize work.

Responsibilities

• Administrative duties: answer calls, greet patients, schedule appointments, manage referrals, and billing.
• Lab duties: collect and prepare specimens, dispose of contaminated supplies, and sterilize instruments.
• Patient care duties: assist with check-in, exam preparation, and coordinating patient flow.
• General duties: maintain patient confidentiality and support clinic management.

Skills

Customer service

Team player

Verbal communication

Written communication

Attention to detail

Independent worker

Problem solving

Open and accountable

Shift flexibility

Education

High school diploma

MOA certification

Tools

EMR OSCAR

Job description

Entity: WELL Health Clinic Network Inc.Position: Medical Office Assistant.Location: MCI Mississauga West.WELL Health Technologies is an innovative technology-enabled healthcare company whose overar...

WELL Health Technologies is an innovative technology-enabled healthcare company whose overarching objective is to positively impact health outcomes by leveraging technology to empower and support healthcare practitioners and their patients and is publicly traded on the Toronto Stock Exchange under the symbol "WELL." As the largest clinic network in Canada, operating under the WELL Health Clinic Network brand, we currently have 220+ clinics across the country. Our team includes over 3,400 WELL Care Providers, facilitating more than 4.2 million patient interactions each year. Our clinics offer a diverse range of services, including walk-in appointments, family medicine, internal medicine, Kinesiology, sleep apnea treatment, botox procedures, and women’s health services. The company has built a comprehensive practitioner enablement platform which includes digital Electronic Medical Records (EMR), practice management software, practitioner enablement tools, telehealth platforms, digital health apps that extend the features of EMRs, billing and Revenue Cycle Management (RCM) solutions, patient engagement technologies, clinic optimization tools, data protection solutions and more. The platform empowers healthcare providers with digital healthcare products, tools, and services designed to enhance the delivery of care, and improve their patients’ healthcare experience and health outcomes. For more information about the companies, visit; www.well.company, wellclinics.ca

Full-time

Position Summary

The Company is currently searching for a motivated team player to join the exciting, fast-growing company. You will be working in a team-based environment to support physicians in delivering excellent patient care. If you love helping people, this job is for you.

What you will be doing

• Administrative duties - answer calls and greet patients in a helpful, respectful, and efficient manner, schedule appointments, manage referrals, result management and handle billing.
• Lab Duties - include collecting and preparing laboratory specimens or perform basic laboratory tests on the premises, dispose of contaminated supplies, and sterilize medical instruments.
• Patient Care duties – Coordinate patient care through the clinic: checking in, prepping, escorting to exam rooms, preparing exam or treatment rooms, answering questions, providing post-appointment service, monitoring the waiting room.
• General duties – Ensure to keep patient information confidential and secure at all times. Perform all other related clinical, administrative tasks or special tasks as required by clinic management.

You have

• High school diploma or the equivalent
• Exceptional customer service skills
• A Team Player
• Strong verbal and written communication skills
• Attention to detail and ability to plan, organize, and prioritize work.
• Ability to work independently as well as with a team.
• Ability to analyze, problem-solve and take the initiative.
• Open and accountable
• Ability to work varying shift patterns as needed by the clinic (including evenings and weekends)
• Experience as an MOA or MOA programs certification is an asset.
• Experience with EMR system OSCAR and a good understanding of MSP billing are assets.

The salary for this position falls within a defined range and will be determined based on several factors, including the candidate’s experience, qualifications, skills, and the needs of the organization. At WELL, we are committed to fair and equitable compensation and aim to provide a competitive salary that reflects the value and expertise of the successful candidate.

WELL is committed to fostering a diverse, inclusive, and accessible workplace. We welcome and celebrate the diversity of applicants and team members across ability, race, gender identity, sexual orientation, and lived experience. We strive to create an environment where differences are valued and contribute to our collective success – this is the WELL Way.

This recruitment process uses automated tools, including artificial intelligence, to help review applications. Qualified human decision-makers review these results and make all final hiring decisions.

WELL has been independently certified as a Great Place to Work by the Great Place to Work Institute Canada. This recognition reflects our commitment to building a workplace culture rooted in trust, inclusivity, and employee well-being. It also aligns with our Healthy Place to Work pillar and the priorities outlined in our annual Sustainability Impact Report.

Want Read more about us: https://stories.well.company/