Asset Records & CMMS Coordinator

ABmunis; Edmonton; Hybrid; CAD 67,000 - 82,000; Full time

Benefits offered by this job

Hybrid work arrangement

Comprehensive benefits package

Local Authorities Pension Plan

Job summary

ARROW Utilities, a Capital Region Commission, is seeking a Records Management Specialist to maintain a structured DMS, update CMMS data, and support asset documentation across maintenance and procurement teams. The role reports to the Information & Technology Manager and requires alignment with PM schedules and lifecycle management.

The ideal candidate has a post-secondary diploma in Records Management or related field, 3+ years of experience, and strong proficiency in CMMS and MS Office.

Qualifications

• Post-secondary diploma or certification in Records Management, Document Control, Asset Management, or related field.
• Minimum of 3 years of experience in records management, document control, or asset data administration.
• Strong proficiency in document management systems, CMMS software, and Microsoft Office Suite.
• Detail-oriented with excellent organizational, data, and time management skills.
• Be a self-starter, able to work under minimal supervision, exercise good judgment, and effectively manage multiple priorities.
• Working knowledge of equipment, parts and maintenance, would be an asset.

Responsibilities

• Maintain a structured document control system (DMS) for equipment files and organize both digital and physical records.
• Collaborate with Maintenance Manager to align records with preventive maintenance schedules and asset management strategies.
• Input and update equipment-related data into the CMMS and other platforms in collaboration with the Document Controller and Corporate Services Coordinator.
• Maintain records of equipment specifications, maintenance history, and parts inventory.
• Coordinate with maintenance, procurement, and operations teams to ensure documentation aligns with equipment lifecycles.
• Assist in retrieving and providing equipment documentation for inspections, audits, and planning.

Skills

Attention to detail

Organizational skills

Time management

Self-starter

Multitasking

Education

Post-secondary diploma or certification in Records Management, Document Control, Asset Management, or related field

Tools

CMMS software

Microsoft Office Suite

Job description

ARROW Utilities, a Capital Region Commission, is seeking a Records Management Specialist to maintain a structured DMS, update CMMS data, and support asset documentation across maintenance and procurement teams. The role reports to the Information & Technology Manager and requires alignment with PM schedules and lifecycle management.

The ideal candidate has a post-secondary diploma in Records Management or related field, 3+ years of experience, and strong proficiency in CMMS and MS Office.