Arts Admin Assistant - 30h/Week, Seasonal, Remote

Theatre Alberta; Edmonton; Hybrid; CAD 22,000 - 25,000; Full time

Benefits offered by this job

Parking available

Remote work options

Job summary

Northern Light Theatre in Edmonton is seeking an Administrative Assistant for a full-time 30-hour-per-week, 11-week term. The role supports the Managing Director with fiscal operations, payroll, grant prep, and board reporting, while also handling documents, marketing content, and season planning.

Some remote work is possible. The ideal candidate will be detail-oriented, comfortable with MS Office, and passionate about the arts and independent theatre.

Qualifications

• Ability to work independently and as part of a team.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office applications.
• Marketing or communications experience or currently studying it.
• A passion for the arts, especially small, independent theatre.

Responsibilities

• Assist the Managing Director with fiscal operation of the company, including budget execution and year-end tasks.
• Assist the Managing Director with payroll and accounting administration.
• Prepare grant applications and reports with the Managing Director and Artistic Director.
• Prepare year end and board reports with the Managing Director.
• Organize and administer company documents and online storage.
• Create reference materials for company stakeholders.
• Season planning including contracting artists, venue coordination, and creation of the season program.
• Take stock of set, costume and props and create a comprehensive inventory list.
• Assist with marketing plans for the upcoming season, including content creation.
• Assist with volunteer coordination for fundraising events.
• Support audience development strategies for the upcoming season.

Skills

Independent work

Follow directions

Willingness to learn

Verbal & written communication

MS Office proficiency

Marketing experience

Arts passion

Tools

N/A

Job description

Northern Light Theatre in Edmonton is seeking an Administrative Assistant for a full-time 30-hour-per-week, 11-week term. The role supports the Managing Director with fiscal operations, payroll, grant prep, and board reporting, while also handling documents, marketing content, and season planning.

Some remote work is possible. The ideal candidate will be detail-oriented, comfortable with MS Office, and passionate about the arts and independent theatre.