Arctic Training Admin & LMS Coordinator

Baffinland; Qikiqtarjuaq; On-site; CAD 42,000 - 54,000; Full time

Job summary

Baffinland is seeking a Training Administrative Assistant to support training data entry, LMS management, and documentation at our Mary River property in Nunavut. You will collaborate with Training Teams to ensure accurate records and timely reporting.

The role requires organizing digital files, creating trainee profiles, and assisting with training-related projects in a remote Arctic environment. Strong attention to detail and communication in English is essential.

Qualifications

• Three (3) years of experience in an administrative role.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High School Diploma & Certificate in Office Administration Preferred.
• Diploma from a vocational institution Preferred.
• Knowledge of Cognibox Preferred.
• Familiarity with SAP or other training systems Preferred.
• Experience with account creation and maintenance in an LMS Preferred.
• Ability to communicate in English and Inuktitut Preferred.
• Experience in a remote Arctic environment will be considered an asset.
• Experience with mining and training environment will be considered an asset.

Responsibilities

• Data entry of training records in the LMS (Cognibox) and tracking spreadsheets/tools.
• Organize and maintain digital copies of training records.
• Update LMS with monthly HR lists for IIBA reporting accuracy.
• File and archive hardcopy documentation.
• Update Orientation tracker for LMS E-learning completions.
• Create new trainee employee profiles on LMS and assign courses.
• Create Orientation requirement sheets for newcomers and organize paperwork.
• Review and audit PMGC training dashboards for anomalies.
• Adjust date ranges for employees who left site but未complete training.
• Generate reports from LMS for department use.
• Assist trainees in computer lab for training (password resets, login, certificates).
• Assist with training-related projects to optimize LMS accuracy.

Skills

Microsoft Office

LMS experience

Cognibox knowledge

SAP knowledge

English communication

Inuktitut communication

Remote Arctic work

Data entry

Documentation

Team collaboration

Education

High School Diploma

Office Administration Diploma/Certificate

Vocational Diploma/Certificate

Tools

Cognibox

SAP

LMS

Job description

Baffinland is seeking a Training Administrative Assistant to support training data entry, LMS management, and documentation at our Mary River property in Nunavut. You will collaborate with Training Teams to ensure accurate records and timely reporting.

The role requires organizing digital files, creating trainee profiles, and assisting with training-related projects in a remote Arctic environment. Strong attention to detail and communication in English is essential.