Training Administrative Assistant

Baffinland; Qikiqtarjuaq; On-site; CAD 42,000 - 54,000; Full time

Job summary

Baffinland is seeking a Training Administrative Assistant to support training data entry, LMS management, and documentation at our Mary River property in Nunavut. You will collaborate with Training Teams to ensure accurate records and timely reporting.

The role requires organizing digital files, creating trainee profiles, and assisting with training-related projects in a remote Arctic environment. Strong attention to detail and communication in English is essential.

Qualifications

• Three (3) years of experience in an administrative role.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High School Diploma & Certificate in Office Administration Preferred.
• Diploma from a vocational institution Preferred.
• Knowledge of Cognibox Preferred.
• Familiarity with SAP or other training systems Preferred.
• Experience with account creation and maintenance in an LMS Preferred.
• Ability to communicate in English and Inuktitut Preferred.
• Experience in a remote Arctic environment will be considered an asset.
• Experience with mining and training environment will be considered an asset.

Responsibilities

• Data entry of training records in the LMS (Cognibox) and tracking spreadsheets/tools.
• Organize and maintain digital copies of training records.
• Update LMS with monthly HR lists for IIBA reporting accuracy.
• File and archive hardcopy documentation.
• Update Orientation tracker for LMS E-learning completions.
• Create new trainee employee profiles on LMS and assign courses.
• Create Orientation requirement sheets for newcomers and organize paperwork.
• Review and audit PMGC training dashboards for anomalies.
• Adjust date ranges for employees who left site but未complete training.
• Generate reports from LMS for department use.
• Assist trainees in computer lab for training (password resets, login, certificates).
• Assist with training-related projects to optimize LMS accuracy.

Skills

Microsoft Office

LMS experience

Cognibox knowledge

SAP knowledge

English communication

Inuktitut communication

Remote Arctic work

Data entry

Documentation

Team collaboration

Education

High School Diploma

Office Administration Diploma/Certificate

Vocational Diploma/Certificate

Tools

Cognibox

SAP

LMS

Job description

About Us

At Baffinland, we work and live beyond the Arctic Circle, mining iron ore at our Mary River Property, located in the Qikiqtani Region of Nunavut on Baffin Island; one of the world’s most captivating and seldom seen destinations. We are a unique company with a strong management who have amassed specialty experience on northern mining projects through all phases of Inuit consultation, permitting, construction and operation. Our workforce brings together the modern practice of safe, sustainable mining and the enduring value of a traditional culture, which is rapidly advancing. The result is a work and community experience you won't find anywhere else. We are looking for people ready to share, build, and grow with our company.

Reporting to the Training Superintendent/Manager, the Training Administrative Assistant will support all matters related to Baffinland training and documentation.

The admin will process data in the Learning Management System (LMS) following protocols in place and manage record keeping of training documentation.

They will work in close contact with the Training Teams to receive all training documentation

Main Accountabilities

• Data entry of training record in the LMS (Cognibox) and other tracking spreadsheets/tools as per protocol.
• Organize and maintain digital copies of training records on the department network by scanning and filing documents.
• Update LMS as per monthly HR list to ensure accurate data for IIBA reporting
• File and archive hardcopy documentation.
• Update Orientation tracker for LMS E-learning completions as requested by supervisor.
• Create new trainee employee profiles on LMS and assign required courses
• Create Orientation requirements sheets for newcomers arriving on site and organize associated paperwork.
• Review and audit PMGC training request dashboard for anomalies, such as duplicate entries
• Adjust the date range available for employee’s who have left site without completing the training requested to ensure visibility in the system.
• Generate reports from LMS and other systems for department use.
• Assist trainees in the computer lab for computer-based training, including password resets, logging in, printing certificates
• Assist with any training-related projects such as optimizing our use of the LMS to ensure accuracy

Main Qualifications

• three (3) years of experience in an adminstrative role
• Proficient in Microsoft Office (Word, Excel, Powerpoint, Outlook)
• High School Diploma & Certificate in Office Administration Preferred
• Diploma from a vocational institution Preferred
• Knowledge of Cognibox Preferred
• Familiarity with SAP or other training Preferred
• Experience with account creation and maintenance in an LMS Preferred
• Ability to communicate (spoken, reading, writing) in both English and Inuktitut Preferred
• Experience working in a remote, Arctic environment will be considered an asset
• Experience with mining and training environment will be considered an asset
• Experience with SAP will be considered an asset
• Read, write, and speak clearly and concisely
• Self-motivated and an active team member in the achievement of team goals
• Safety oriented
• Ability to work at a remote mine site on a rotational schedule
• Strong interpersonal, communication skills with a supportive, positive approach.
• Strong organizational skills and attention to detail.
• Cultural awareness, respectful towards others and an understanding of different learning styles and principles as it relates to adult learning.
• Adaptable, willing to learn, work with minimal supervision.