Crushing Administrative Assistant

Baffinland; Clyde River; On-site; CAD 50,000 - 80,000; Full time

Job summary

Baffinland is seeking an administrative professional to support the Mobile Maintenance department at the Mary River Mine Site in Nunavut. The role involves handling data, coordinating labour, preparing documentation, and maintaining payroll interfaces using ADP.

You will interact with staff, contractors, and vendors to ensure timely reporting, scheduling, and compliance with site procedures. A vocational diploma and at least two years of relevant experience are required.

Qualifications

• Diploma from a vocational institution in Administrative or business-related discipline is required.
• Minimum of 2 years of experience in a similar field is required.
• Proficiency with MS Office - Word, Visio, PowerPoint, Excel, Email.
• SAP or similar MIS experience is required.
• ADP payroll experience is preferred.
• Financial and accounting experience with contracts, time tracking and invoicing is required.

Responsibilities

• Enter and track data to create, produce and communicate daily, weekly, and monthly reports as required.
• Using SAP effectively to create orders, enter data, set up data draws and downloads & perform other SAP functions.
• Coordinate and organize labour resources with vendors, human resources and labour relations.
• Prepare paperwork and document packages as required and requested.
• Update all communications contacts for department and report as required.
• Archive, track and file all training records, certification records, SOPs, FLRAs, JHAs, and other materials.
• Organize, document and chair meetings as required and requested.
• Identify and place orders for administrative supply and other department requirements and expedite as required.
• Track attendance, create and maintain work and vacation schedules, audit and prepare timesheets and submissions to payroll using ADP.
• Support IIBA obligations, departmental certifications and professional requirements.

Skills

Communication skills

Organizational skills

Attention to detail

Analytical ability

Teamwork

Professionalism

Education

Diploma in Administrative or business discipline

Tools

MS Office

Visio

PowerPoint

Excel

SAP

ADP payroll

Job description

About Us

At Baffinland, we work and live beyond the Arctic Circle, mining iron ore at our Mary River Property, located in the Qikiqtani Region of Nunavut on Baffin Island; one of the world’s most captivating and seldom seen destinations. We are a unique company with a strong management who have amassed specialty experience on northern mining projects through all phases of Inuit consultation, permitting, construction and operation. Our workforce brings together the modern practice of safe, sustainable mining and the enduring value of a traditional culture, which is rapidly advancing. The result is a work and community experience you won’t find anywhere else. We are looking for people ready to share, build, and grow with our company. Reporting directly to the Mobile Maintenance Manager, duties include being the first point of administrative contact for the mobile maintenance department which requires formal communication and interaction with all staff, employees, business partners, contractors, vendors and/or other external parties effectively supporting all of the mobile maintenance department’s administrative tasks and functions.

Main Accountabilities

• Enter and track data to create, produce and communicate daily, weekly, and monthly reports as required and requested.
• Using SAP effectively to create orders, enter data, set up data draws and downloads & perform other SAP functions and transactions as required and requested.
• Coordinate and organize labour resources with vendors, human resources and labour relations
• Prepare paperwork and document packages as required and requested
• Update all communications contacts for department and report as required
• Archive, track and file all training records, certification records, SOPs, FLRAs, JHAs, documentation sign offs, or other materials as required or requested.
• Organize, document and chair meetings as required and requested
• Identify and place orders for administrative supply and other department requirements and expedite as required
• Track attendance, create and maintain work and vacation schedules, audit and prepare timesheets and perform submissions to payroll using ADP software.
• Facilitate and track all attendance non-conformities, medical leaves, vacation and time off requests.
• Support the successful continuation and conformance to all statutory IIBA obligations, Departmental Certifications and Professional requirements or obligations
• Demonstrated high level of analytical ability and ability to problem solve.
• Demonstrated ability to achieve results within a team environment with minimal supervision at times.
• Good oral and written communication skills.
• Strong organizational skills with the ability to prioritize.
• High level of attention to detail and excellent follow-up skills.
• Solid understanding of business professionalism and the ability to work in a team environment.

Other tasks as assigned to coordinate Maintenance department administrative functions

Main Qualifications

• Diploma from a vocational institution in Administrative or business-related discipline is required
• Minimum of 2 years of experience in a similar field is required
• Demonstrated technical competence with MS Office - Word, Visio, PowerPoint, Excel, Electronic Mail, and other office automation equipment is required
• SAP or similar management information system software application experience is required
• ADP - payroll management software experience is preferred
• Financial and accounting experience, dealing with contracts, time tracking and invoicing is required

Job Location

Mary River Mine Site, NU, Canada