Archiving Assistant - 12-month contract

220 Altasciences Company Inc; Laval (administrative region); On-site; CAD 34,000 - 46,000; Full time

Benefits offered by this job

Free parking for employees

Accessible by Metro Montmorency

Job summary

Altasciences in Laval, QC is seeking an Archiving Assistant to maintain archives and provide support to the team.

You will scan documents, perform clerical duties, update databases, and prepare materials for inspections in a regulated environment. English and French communication skills are required, and lifting up to 40 lbs is needed.

Qualifications

• DES completed or higher in a secretarial or related field.
• Excellent organizational skills and attention to detail.
• Knowledge of GLP/GCP is a plus.
• Bilingual in French and English for communication.
• Ability to lift up to 40 lbs and maintain confidentiality.

Responsibilities

• Make copies and scan documents.
• Perform clerical duties for the Archivist.
• Prepare materials for inspections, including unarchiving.
• Update databases and manage paper archives.
• Regularly handle archiving storage containers.

Skills

Organizational skills

Attention to detail

Communication (French & English)

Confidentiality

Education

Secretarial or related field degree

Tools

Microsoft Office

Word

Excel

Job description

About The Role

The Archiving assistant will be responsible for maintaining the archives and for providing support.

What You’ll Do Here

• Responsible for making copies and scanning various documents.
• Clerical duties for the Archivist.
• Preparation for inspections, including unarchiving of material.
• Updating databases.
• Paper Archiving.
• Regular manipulation of archiving storage containers.

What You’ll Need to Succeed

• DES completed or higher-level degree in a Secretarial or related field.
• Must demonstrate excellent organizational skills.
• Adequate knowledge of a regulated environment (e.g., GLP, GCP).
• Excellent communication skill in French and English.
• Strong attention to detail.
• Sense of Urgency.
• Commitment to providing excellent customer service.
• Ability to maintain confidentiality.
• Ability to remain calm and discreet under pressure.
• Must be able to lift to 40 lbs. on a daily basis.
• Good knowledge of Word, Excel and Microsoft Office is required.

Altasciences strives to provide a French working environment for its employees in Quebec. Although as part of its francization program has taken all reasonable steps to avoid imposing the above-mentioned requirement. Fluency in English is an essential requirement for the position of Archiving Assistant including, but not limited to, for the following reasons: The requirement to have study protocols, designs and clinical research documents written and documented in English as required by industry regulatory agencies.

What We Offer

On-site at our Laval location (575 Armand Frappier).

• Free-parking for employees.
• Accessible by Metro Montmorency.

Altasciences' Incentive Programs Include:

• Training & Development Programs
• Employee Referral Bonus Program
• Annual Performance Reviews

At Altasciences we all move in unison to assist and work in the discovery, development, and manufacturing of new drug therapies to get them faster to people who need them. No matter your role, we all play an important part and you will have a significant impact on the health and well-being of people across the globe. By living our values of Employee Development, Customer Focus, Quality and Excellence, Respect and Integrity, we look to foster a passionate and collaborative work environment and we are looking for talented and enthusiastic people, like you, to join our growing team! Whether you’re a recent college graduate or seeking your next career opportunity, it’s time to discover your future at Altasciences. We are better together and together We Are Altasciences.

Altasciences is an equal opportunity employer committed to diversity and inclusion. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability or any other protected grounds under applicable legislation. Reasonable accommodations for persons with disabilities during the recruitment process are available upon request.