Sample Management Coordinator

Altasciences; Montreal (administrative region); On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Health/Dental/Vision Insurance

RRSP/401(k) with employer match

Paid vacation and holidays

Paid sick and bereavement leave

Employee assistance & Telehealth

Job summary

Altasciences is seeking a Sample Management Coordinator to oversee the handling of biological samples collected during clinical trials. You will ensure tasks are performed in compliance with study protocols, GCP, and SOPs, while maintaining confidentiality and high-quality service.

Primary responsibilities include sample preparation, processing, inventory, equipment maintenance, and liaison with study operations. Montreal location may require French language skills.

Qualifications

• High School Diploma or GED is required; college degree preferred.
• Minimum 1 year of related experience.
• Ability to read/interpret technical documents and manuals.
• Strong written and verbal communication in English; French may be required for Montreal location.

Responsibilities

• Ensure confidentiality of participants and sponsors.
• Maintain high level of customer service within the department.
• Report deviations to supervisory team.
• Handle protocol-driven events and time windows.
• Perform sample handling, processing, and inventory tasks.
• Maintain sample management equipment and document it.
• Communicate with clinical/study operations teams on statuses.
• Coordinate with external vendors for shipments and central lab.
• Generate and distribute sample manifests.
• Assist in resolving data queries and training tasks.

Skills

Bilingual French/English

Excellent verbal & written

Detail oriented

Multitasking

Customer service orientation

Education

High School Diploma or GED

College degree preferred

Tools

MS Word

Excel

Outlook

PowerPoint

Job description

Your New Company! At Altasciences we all move in unison to assist and work in the discovery, development, and manufacturing of new drug therapies to get them faster to people who need them. No matter your role, we all play an important part and you will have a significant impact on the health and well-being of people across the globe. By living our values of Employee Development, Customer Focus, Quality and Excellence, Respect and Integrity, we look to foster a passionate and collaborative work environment and we are looking for talented and enthusiastic people, like you, to join our growing team! Whether youre a recent college graduate or seeking your next career opportunity, its time to discover your future at Altasciences. We are better together and together We Are Altasciences.

About The Role

The Sample Management Coordinator is responsible for the management of biological samples collected during clinical trials. The Sample Management Coordinator will ensure tasks performed are conducted within compliance of study protocol, Good Clinical Practices (GCP) and Standard Operating Procedures (SOPs).

What Youll Do Here

• Ensure the confidentiality of clinical trial participants and sponsors is respected.
• Maintain and advocate a high level of customer service and quality within the department.
• Report procedural deviations to appropriate supervisory team members.
• Understand protocol driven timed study events and acceptable windows (protocol and/or SOP driven) for the timed events.
• Perform clinical trial activities which may include but are not limited to tube/aliquot preparation, sample handling/processing and sample inventory.
• Ensure study specific sample management procedures are executed when handling biological samples.
• Maintain equipment used in sample management (i.e. freezers, refrigerators, centrifuges) and document accordingly.
• Maintain a continuous line of communication with clinical/study operations teams on sample management statuses.
• Act as a liaison to the clinical/study operations teams.
• Assist in the resolution of data queries.
• Proactively communicate issues and/or problem resolutions to departmental supervisors and managers.
• Complete and/or maintain training as required per job needs.
• Coordinate with external vendors (i.e. shipment couriers and central lab).
• Generate and distribute sample manifest reports.
• Other tasks assigned by management.

What Youll Need to Succeed

• High School Diploma or GED required; college degree and related work experience preferred.
• Minimum of 1 years of related experience.
• MS Word, Excel, Outlook and Power Point.
• Ability to read and interpret technical documents and industry specific manuals.
• Ability to write and speak effectively before groups of customers or employees of the organization.
• Bilingual proficiency in French may be required, depending on location.
• Excellent verbal and written communication skills.
• Well developed interpersonal skills are required.
• Personal/professional integrity and proven discretion in handling confidential information.
• Ability to develop strong trusting relationships in order to gain support and achieve results.
• Capable of managing multiple conflicting priorities.
• Must be self-directed, motivated, and have a willingness to take the initiative to identify and anticipate client needs and make recommendations for implementation.
• Detail oriented, well organized, customer service focused and ability to work in fast-paced environment.
• Good Communication (French and English for Montreal location).
• Altasciences strives to provide a French work environment for its employees in Quebec.
• Altasciences has taken all reasonable measures to avoid imposing the above language requirement.
• This requirement is essential for the position of Sample Management Coordinator in particular, but without limitation, for the following reason(s): The requirement to have study protocols read and documented in English as required by industry regulatory agencies.

What We Offer

Altasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work.

Altasciences' Benefits Package Includes:

• Health/Dental/Vision Insurance Plans
• 401(k)/RRSP with Employer Match
• Paid Vacation and Holidays
• Paid Sick and Bereavement Leave
• Employee Assistance & Telehealth Programs

Altasciences' Incentive Programs Include:

• Training & Development Programs
• Employee Referral Bonus Program
• Annual Performance Review

#LI-MB1 MOVING IN UNISON TO DELIVER A BIG IMPACT WITH A PERSONAL TOUCH

Altasciences is an equal opportunity employer committed to diversity and inclusion. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability or any other protected grounds under applicable legislation. Reasonable accommodations for persons with disabilities during the recruitment process are available upon request.

Join us at Altasciences!