Archiving Assistant - 12-month contract

Altasciences; Laval (administrative region); On-site; CAD 35,000 - 48,000; Full time

Benefits offered by this job

On-site Laval location

Free parking for employees

Metro Montmorency access

Incentive programs

Job summary

Altasciences in Laval, QC seeks an Archiving Assistant to maintain archives and provide reliable clerical support to the Archivist. You will copy, scan and organize documents, prepare materials for inspections, and keep databases up to date.

This role requires a DES or higher in secretarial studies, strong organization, bilingual English–French communication, and the ability to lift up to 40 lbs. A careful, confidential approach and proficiency with Word and Excel are essential.

Qualifications

• DES completed or higher-level degree in a Secretarial or related field.
• Excellent organizational skills.
• Adequate knowledge of a regulated environment (e.g., GLP, GCP)
• Excellent communication skill in French and English.
• Strong attention to detail.
• Sense of Urgency.
• Commitment to providing excellent customer service.
• Ability to maintain confidentiality.
• Ability to remain calm and discreet under pressure.
• Must be able to lift to 40 lbs. on a daily basis
• Good knowledge of Word, Excel and Microsoft Office is required.

Responsibilities

• Make copies and scan documents.
• Clerical duties for the Archivist.
• Preparation for inspections, including unarchiving of material.
• Updating databases.
• Paper Archiving.
• Regular manipulation of archiving storage containers.

Skills

Organizational skills

Bilingual English/French

Attention to detail

Confidentiality

Calm under pressure

Sense of Urgency

Customer service mindset

Lift up to 40 lbs

Microsoft Word

Microsoft Excel

Education

DES or higher in Secretarial field

Tools

Microsoft Word

Microsoft Excel

Microsoft Office

Job description

About The Role

The Archiving assistant will be responsible for maintaining the archives and for providing support.

What You\'ll Do Here

• Responsible for making copies and scanning various documents.
• Clerical duties for the Archivist.
• Preparation for inspections, including unarchiving of material.
• Updating databases.
• Paper Archiving.
• Regular manipulation of archiving storage containers.

What You\'ll Need to Succeed

• DES completed or higher-level degree in a Secretarial or related field.
• Must demonstrate excellent organizational skills.
• Adequate knowledge of a regulated environment (e.g., GLP, GCP)
• Excellent communication skill in French and English.
• Strong attention to detail.
• Sense of Urgency.
• Commitment to providing excellent customer service.
• Ability to maintain confidentiality.
• Ability to remain calm and discreet under pressure.
• Must be able to lift to 40 lbs. on a daily basis
• Good knowledge of Word, Excel and Microsoft Office is required.

Altasciences strives to provide a French working environment for its employees in Quebec. Although as part of its francization program has taken all reasonable steps to avoid imposing the above-mentioned requirement. Fluency in English is an essential requirement for the position of Archiving Assistant including, but not limited to, for the following reasons:

• The requirement to have study protocols, designs and clinical research documents written and documented in English as required by industry regulatory agencies.

What We Offer

• On-site at our Laval location (575 Armand Frappier).
• Free-parking for employees.
• Accessible by Metro Montmorency.

Altasciences' Incentive Programs Include:

• Training & Development Programs
• Employee Referral Bonus Program
• Annual Performance Reviews