Architectural Fabrication Project Coordinator

Maxxit Systems Inc.; Toronto; Hybrid; CAD 55,000 - 72,000; Full time

Job summary

Maxxit Systems Inc. is seeking a full-time Project Coordinator to support architectural metal fabrication projects from handoff to closeout.

You will coordinate documentation, schedules, procurement follow-up, and internal workflow to ensure on-time, accurate delivery aligned with client requirements. Based in Toronto with a four-day on-site work week at the 1000 Martin Grove Rd office, you will collaborate with Project Management, Engineering, Production, Procurement, and Site teams to maintain

Qualifications

• Diploma or degree in Project Management, Construction Management, Engineering Technology, Business Administration, or related field preferred.
• Equivalent experience in project coordination within manufacturing, construction, or fabrication environments will be considered.
• 2-5 years of project coordination, project administration, or related experience.
• Experience in architectural metal fabrication, construction, manufacturing, or building products preferred.
• Experience supporting custom, engineered-to-order, or project-based manufacturing environments is an asset.

Responsibilities

• Support Project Managers in the execution of architectural metal fabrication projects from release through closeout.
• Assist with project setup, document organization, and internal handoff coordination.
• Maintain project files, logs, and documentation in company systems and shared project folders.
• Track project milestones, deliverables, and key action items to support on-time execution.
• Prepare and distribute meeting minutes, action logs, and follow-up items.
• Assist in maintaining project schedules, status updates, and internal reporting.
• Monitor outstanding items and follow up with internal teams to maintain project momentum.
• Coordinate with Engineering / Design to track drawing status, approvals, and submittal progress.
• Coordinate with Production to support schedule alignment and fabrication readiness.
• Liaise with Procurement to track material status and support vendor follow-up.
• Coordinate with Shipping / Logistics to support delivery scheduling and site requirements.

Skills

Organizational skills

Communication skills

Multitasking

Problem solving

Education

Project Management degree

Tools

Microsoft Office

Smartsheet

Bluebeam/AutoCAD

ERP systems

Job description

Maxxit Systems Inc. is seeking a full-time Project Coordinator to support architectural metal fabrication projects from handoff to closeout.

You will coordinate documentation, schedules, procurement follow-up, and internal workflow to ensure on-time, accurate delivery aligned with client requirements. Based in Toronto with a four-day on-site work week at the 1000 Martin Grove Rd office, you will collaborate with Project Management, Engineering, Production, Procurement, and Site teams to maintain