Architectural Contract Administrator

TalentSphere Staffing Solutions Inc.; Ottawa; Hybrid; CAD 85,000 - 115,000; Full time

Job summary

TalentSphere Staffing Solutions Inc. in Ottawa is seeking a Contract Administrator for large-scale architectural projects. You will lead on-site activities, manage contracts, and ensure compliance with building codes and safety standards.

The ideal candidate has a diploma in architectural technology, 9 years in architecture with 4+ years in contract administration or site work, and strong Revit/MS Office skills. A collaborative, client-facing mindset is essential for success in this hybrid role.

Qualifications

• Diploma/Certification in Architectural Technology.
• 9 years of experience in architecture with at least 4 years in contract administration, project coordination, or site work.
• Proficient with Revit and MS Office; able to review and mark up shop drawings.
• Strong collaboration skills and excellent communication with clients and stakeholders.
• Background in architectural technology is a plus.

Responsibilities

• Lead on-site visits and coordinate with managers, contractors, subcontractors, and clients to keep projects on track.
• Oversee change control, manage contracts, and ensure adherence to codes and safety regulations.
• Contribute to delivering landmark public and institutional projects.
• Collaborate with architects and production teams on change orders, RFIs, and critical documentation.
• Document project reporting and communicate milestones to the team.

Skills

Revit

MS Office

Shop drawings

Communication

Teamwork

Education

Diploma in Architectural Technology

Tools

Revit

Microsoft Office

Job description

Ottawa, Ontario

Salary:$85,000 - $115,000

Hybrid Work Model

Award-Winning Architecture and Design Firm

Other titles: Contract Administrator, Contract Administrator, Senior Contract Administrator, Technical Specialist, Contracts Specialist, Architectural Technologist

About the Company

Ready to take your career to the next level? Join one of Calgary's most forward-thinking and award-winning architecture and design firms! This is your chance to be part of a talented team working on some of the most exciting and high-profile projects across a range of sectors—from public and civic buildings to mixed-use, commercial and institutional designs. If you're passionate about managing complex projects, collaborating with top-tier professionals, and shaping the future of design, this role is for you.

The Job

As a Contract Administrator, You’ll Be At The Heart Of Exciting, Large-scale Projects, Ensuring Everything Runs Smoothly From Start To Finish. Here’s a Sneak Peek Of What You’ll Be Tackling

• On-Site Leadership: Take charge of site visits and work closely with construction managers, contractors, sub-contractors, and client representatives to keep projects on track and moving forward.
• Contract Mastery: Oversee change control procedures, manage contracts, and ensure strict adherence to building codes and safety regulations—your role will be essential to maintaining project integrity.
• Project Excellence: Play a critical role in delivering landmark projects, including public spaces, community developments, and institutional landmarks that will leave a lasting impact.
• Collaborative Innovation: Work alongside architects and production teams to manage change orders, RFIs, and other critical documentation, ensuring the seamless execution of design concepts.
• Meticulous Documentation: Take charge of project reporting, ensuring every change, update, and milestone is accurately documented and communicated to the project team.

What You’ll Need To Succeed

We’re looking for a passionate and driven professional who has:

• Education: A Diploma/Certification in Architectural Technology or a related field.
• Experience: At least 9 years of experience in architecture, with a minimum of 4 years in contract administration, project coordination, or site work.
• Tech-Savvy: Experience with Revit and Microsoft Office Suite is a must. You’ll also need to be comfortable reviewing and marking up shop drawings.
• Team Player: Strong collaboration skills to work seamlessly with architects, project teams, and external stakeholders.
• Excellent Communication: Stellar presentation, negotiation, and communication skills—because you’ll be working directly with clients and other key players.
• Added Bonus: A background in architectural technology or a related technical field would be a fantastic asset.

What You’ll Get In Return

• Growth Opportunities: Join one of Western Canada’s top firms and watch your career soar! There are opportunities to take on leadership roles and grow into an Associate position.
• Professional Development: You’ll receive the support you need for continued learning and professional advancement.
• Competitive Salary & Benefits: Enjoy a fantastic compensation package
• Flexible Work: Enjoy a hybrid work model that gives you the flexibility to balance your work and life.
• A Collaborative Team: Work alongside a supportive leadership team that truly cares about your success and fosters a culture of innovation.

Ready to Make Your Move?

If you’re excited about making an impact in the architecture world and working on some of the most exciting projects in the industry, we look forward to hearing from you!

Keywords

Contract Administrator, Architectural Technologist, CA, Contract Specialist, Project Coordinator, Intermediate Contract Administrator, Ottawa, Gatineau, Quebec, Laval