Contract Administrator

City Build Recruitment; Toronto; On-site; CAD 70,000 - 100,000; Full time

Job summary

City Build Recruitment is seeking a Contract Administrator in Toronto, ON (East End) to support delivery of institutional and commercial projects, with a focus on education and healthcare facilities.

The successful candidate will play a key role during the construction phase, acting as a liaison between the design team, consultants, and contractors to ensure conformance with contract documents and design intent.

Qualifications

• 5-10+ years of experience in contract administration or construction phase services.
• Experience on education, institutional, commercial, or healthcare projects.
• Familiarity with Ontario building codes and construction practices.
• Strong communication and coordination with consultants and contractors.

Responsibilities

• Administer construction contracts for multiple projects in education and healthcare sectors.
• Conduct regular site visits and prepare field reports.
• Review RFIs, shop drawings, and submittals.
• Evaluate change orders, supplemental instructions, and payment applications.
• Coordinate with project architects, consultants, and contractors to resolve site issues.
• Ensure construction aligns with contract documents, specifications, and design intent.
• Support project teams with documentation and coordination during construction.
• Contribute to a collaborative studio environment.

Skills

Communication

Coordination

Teamwork

Attention to detail

Education

Architecture/Architectural Technology degree

Job description

Contract Administrator

Toronto, ON (East End)

A Toronto-based architecture firm in the citys east end is seeking a Contract Administrator to support the delivery of institutional and commercial projects, with a particular focus on education and healthcare facilities. This is an opportunity to join a collaborative studio environment where team members work closely together to deliver thoughtful, technically strong projects that support community infrastructure.

The successful candidate will play a key role during the construction phase, acting as a liaison between the design team, consultants, and contractors to ensure projects are delivered in accordance with contract documents, design intent, and applicable standards.

Key Responsibilities

Administer construction contracts for multiple projects, primarily within the education and healthcare sectors

Conduct regular site visits and prepare field reports

Review and respond to RFIs, shop drawings, and submittals

Evaluate change orders, supplemental instructions, and payment applications

Coordinate with project architects, consultants, and contractors to resolve site issues

Ensure construction aligns with contract documents, specifications, and design intent

Support project teams with documentation and coordination during construction

Contribute to a collaborative studio environment, assisting colleagues and the broader team as needed

Qualifications

Degree in Architecture, Architectural Technology, or a related discipline

5-10+ years of experience in contract administration or construction phase services within architecture

Experience working on education, institutional, commercial, or healthcare projects

Strong understanding of construction documentation, building assemblies, and contract administration processes

Familiarity with Ontario building codes and construction practices

Strong communication and coordination skills with consultants and contractors

Ability to work collaboratively and contribute positively to a team-oriented office culture

What the Firm Offers

• Opportunity to work on meaningful institutional projects that serve the community
• A supportive and collaborative team environment
• Exposure to a diverse range of education and healthcare work
• Long-term growth within a stable and respected architecture practice