AR/AP Lead: Invoicing, Payments & Reconciliations

X-Group; Nisku; On-site; CAD 75,000 - 110,000; Full time

Benefits offered by this job

Competitive Salary

Career Growth

Safety‑First Culture

Meaningful Work

Values‑Driven Team

Job summary

X-Group is seeking an AR/AP Lead to oversee day-to-day accounts payable and accounts receivable operations at TURBINE-X. You will coordinate vendor payments, customer billing, reconciliations, and month-end activities, while guiding the accounting team across processes and controls.

Responsibilities include reviewing invoices, managing payments, ensuring accurate period recording, and maintaining master data. Strong Excel and ERP skills, plus CPA-like mindset, are valued in this role.

Qualifications

• Diploma or degree in Accounting, Finance, Business Administration, or a related field.
• Four to six years of progressive accounting experience, preferably with significant Accounts Payable and Accounts Receivable experience.
• Strong experience processing and reviewing vendor and customer invoices.
• Experience with vendor payments, customer receipts, remittances, and payment applications.
• Experience performing and reviewing AP and AR reconciliations.
• Strong understanding of month‑end accounting and accrual processes.

Responsibilities

• Oversee and coordinate Accounts Payable activities, including vendor invoice processing and payments.
• Review invoices for appropriate coding, purchase orders, approvals, taxes, supporting documentation, amounts, and payment terms.
• Ensure invoices are recorded in the appropriate accounting period and properly matched to supporting documentation.
• Coordinate vendor payments, including EFTs, wires, cheques, and other approved payment methods.
• Review payment batches for accuracy, completeness, approvals, duplicate payments, and unusual transactions.
• Monitor outstanding invoices and vendor balances and help ensure timely processing and resolution.
• Investigate and resolve invoice discrepancies, credits, duplicate transactions, unapplied payments, and vendor account issues.
• Oversee the processing and issuance of customer invoices.
• Review invoices for billing information, amounts, contract terms, taxes, supporting documentation, and appropriate coding.
• Ensure customer invoices are issued accurately, on time, and recorded in the appropriate accounting period.
• Monitor unbilled items and coordinate with internal departments to support timely billing.
• Investigate and resolve billing discrepancies, pricing differences, credits, and disputed invoices.
• Monitor customer balances and support the resolution of overdue and outstanding receivables.
• Perform and review AP, AR, bank, vendor, customer, and other accounting reconciliations.
• Ensure AP and AR sub-ledger balances agree to the general ledger.
• Review vendor statements and customer account balances and investigate discrepancies.
• Review outstanding, aged, and unusual balances and ensure appropriate follow-up.
• Review vendor and customer payment remittances to ensure payments and receipts are accurately applied.
• Investigate unapplied cash, short payments, overpayments, credits, deductions, and unidentified receipts.
• Support intercompany and other accounting reconciliations where applicable.
• Ensure reconciliations are accurate, properly supported, and completed within established deadlines.
• Coordinate month-end AP accruals to ensure expenses are recorded in the appropriate accounting period.
• Review outstanding invoices, vendor commitments, goods received, and services performed to identify accrual requirements.
• Review supporting documentation and calculations for accruals.
• Review invoices received after month-end for potential prior-period expenses.
• Monitor outstanding billing requirements and identify potential unbilled revenue.
• Assist with AP/AR-related month-end reconciliations, schedules, and close activities.
• Review and approve new vendor and customer setup requests in accordance with company procedures.
• Ensure required documentation, approvals, tax information, contact details, payment terms, and other required information are complete.
• Validate vendor banking information in accordance with established internal controls.
• Review changes to existing vendor and customer information for appropriate authorization and documentation.
• Identify and prevent duplicate vendor and customer accounts.
• Maintain accurate vendor and customer master data.
• Protect sensitive vendor, customer, and banking information.
• Oversee and support AP/AR team members in day-to-day guidance and issue resolution.
• Review invoices, payments, receipts, reconciliations, and other accounting transactions for accuracy and completeness.
• Help establish priorities and ensure AP/AR deadlines are consistently met.
• Assist team members with resolving more complex vendor, customer, billing, payment, and accounting issues.
• Support the training and onboarding of AP/AR team members.
• Develop and maintain procedures and documentation for AP/AR activities.
• Act as a key point of contact between the AP/AR team and other departments.
• Identify opportunities to strengthen accounting processes, controls, accuracy, and efficiency.
• Support Finance management with accounting projects and initiatives as required.

Skills

Vendor payments

Invoicing review

AP/AR management

Month-end close

Account reconciliations

Education

Accounting degree

Tools

ERP systems

Excel

General ledger

Job description

X-Group is seeking an AR/AP Lead to oversee day-to-day accounts payable and accounts receivable operations at TURBINE-X. You will coordinate vendor payments, customer billing, reconciliations, and month-end activities, while guiding the accounting team across processes and controls.

Responsibilities include reviewing invoices, managing payments, ensuring accurate period recording, and maintaining master data. Strong Excel and ERP skills, plus CPA-like mindset, are valued in this role.