Annual Maintenance Clerk

Clark-Wilson-LLP; Vancouver; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Health coverage

Mental health support

Parental leave top-up

Wellness spending account

Vacation & personal days

Team events

Professional growth

Referral bonuses

Job summary

Clark Wilson LLP is seeking a detail-oriented Annual Maintenance Clerk to join our Corporate Services team. You will support annual maintenance filings and maintain corporate records for a portfolio of private company clients.

Responsibilities include preparing annual resolutions, monitoring filing deadlines, organizing minute books, updating databases, and coordinating with lawyers, clients, and external agencies.

Qualifications

• Minimum 2–4 years of Corporate Services/Corporate Records experience in a law firm.
• Experience preparing annual maintenance filings for private companies.
• Familiarity with corporate record maintenance and minute books.
• Proficiency with ALF database and MS Office tools.
• Experience with legal document management systems such as iManage.

Responsibilities

• Assist with annual maintenance filings for a large portfolio of private company clients.
• Prepare annual resolutions, annual reports, and related corporate documents.
• Monitor filing deadlines and manage bring-forward systems for timely completion.
• Prepare and organize corporate record documentation and minute books.
• Update corporate records databases and document management systems.

Skills

Organizational skills

Attention to detail

Communication skills

Team collaboration

Deadline management

BC Registries

Tools

ALF database

Microsoft Office (Word, Outlook, Excel)

iManage

BC Registries

Job description

Who We Are

Clark Wilson LLP is a leading, innovative law firm in British Columbia. For over 100 years, we’ve proudly advised clients on a comprehensive range of legal issues and with over 200 professionals serving some of the most recognizable brands in the world, we’ve built a culture of collaboration, inclusivity, and excellence.

As leaders in our markets, we continue to grow by fostering strong relationships, delivering exceptional service, and empowering our people to succeed. We are consistently recognized for our professional achievements, and we take pride in creating a workplace where people enjoy coming to work every day.

How You’ll Help Us Better Serve Our Clients

Clark Wilson LLP is seeking a detail-oriented and collaborative Annual Maintenance Clerk to join our Corporate Services team. Working closely with our Annual Maintenance Administrator, this role will primarily support the management of annual maintenance filings and corporate records updates while also providing assistance to the broader Corporate

Services team as operational needs may require.

This position is ideal for someone with previous corporate services experience who enjoys working in a professional environment and takes pride in delivering accurate and timely work.

Annual Maintenance

• Assist with the preparation, coordination, and completion of annual maintenance filings for a large portfolio of private company clients.
• Prepare annual resolutions, annual reports, and related corporate documentation.
• Monitor filing deadlines and maintain bring-forward systems to ensure timely completion of annual maintenance obligations.
• Prepare and organize corporate record documentation and minute book materials.
• Update and maintain corporate records databases and document management systems.
• Communicate with lawyers, legal assistants, clients, and external agencies regarding annual maintenance requirements and deadlines.

Corporate Services Support

• Assist with incorporations, amendments, dissolutions, extra-provincial registrations, name changes, and other corporate record transactions.
• Prepare, file, and retrieve documents through BC Registries and other applicable government registries.
• Respond to internal requests for corporate information and documentation.
• Provide coverage and support to other corporate services team members during peak periods, absences, or vacation coverage.

What You'll Bring

• Minimum 2–4 years of experience in a Corporate Services, Corporate Records, or Corporate Legal Assistant role within a law firm.
• Demonstrated experience preparing and managing annual maintenance filings for private companies.
• Experience maintaining corporate records and corporate minute books.
• Familiarity with BC Registries and other applicable corporate filing systems.
• Strong proficiency with ALF database, and Microsoft Office, particularly Word, Outlook, and Excel.
• Experience using legal document management systems such as iManage.
• Exceptional organizational skills with the ability to manage multiple deadlines simultaneously.
• Excellent attention to detail and commitment to producing high‑quality work.
• Strong written and verbal communication skills.
• A collaborative, service-oriented approach and willingness to support colleagues across the team.

We recognize that experience can come in different forms. If this opportunity interests you but you don’t meet every qualification, we still encourage you to apply.

What We Offer

The expected salary range for this role is likely to be between $55,000 and $65,000, with the final salary determined based on the successful candidate’s experience, qualifications, skills, and internal equity.

• Health and Wellness Coverage: Medical, dental, vision, prescription drug coverage, paramedical services, mental health supports, life insurance, and emergency medical coverage while travelling.
• Mental Health and Wellbeing: Access to mental health practitioners and wellness supports through our benefits plan and Health and Wellness Spending Account.
• Pregnancy and Parental Leave Support: Top‑up benefits to 100% of salary for a portion of your leave.
• Health and Wellness Spending Account: Flexible coverage you can use in the way that works best for you, from fitness classes and wellness supports to pet care expenses.
• Time Away: Generous vacation, along with five personal days each year.
• Community and Culture: Weekly socials, team‑building events, Employee Appreciation Week, and opportunities to give back through firm‑supported initiatives.
• Professional Growth: Training, resources, and opportunities to support your continued development.
• Referral Program: Bonuses for successful employee referrals.

Clark Wilson LLP is proud to be an equal opportunity employer. Diversity, inclusion, and respect are fundamental to our culture—we don’t just celebrate them, we rely on them to drive innovation, foster belonging, and grow together.

To learn more about what it’s like to work at Clark Wilson, visit our Careers Page.

We thank all applicants for their interest. Only those selected for an interview will be contacted.