Legal Assistant - Corporate Services

Aird & Berlis LLP; Toronto; Hybrid; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Hybrid work model

Competitive benefits package

Mentor program

Job summary

Aird & Berlis LLP is seeking a Corporate Services Legal Assistant to support a team of Law Clerks and uphold high levels of client service. The ideal candidate is detail oriented, organized and able to manage multiple priorities in a hybrid Toronto environment.

Two years of legal assistant experience, familiarity with corporate statutes, and a post-secondary legal assistant/law clerk program are preferred. The role requires being in-office with occasional flexibility.

Qualifications

• Two years of legal assistant experience, preferably with corporate knowledge.
• Able to work in the office.

Responsibilities

• Prepare and manage corporate documents using established precedents.
• Generate directors’, officers’, and shareholders’ ledgers and registers.
• Maintenance of corporate records and minute book filing.
• Handle administrative tasks including docketing and expenses.
• Occasional overtime to meet project delivery requirements.
• Confidential handling of information.

Education

Post-secondary program in a legal assistant or law clerk program

Tools

Microsoft Office 365

Corplink

MinuteBox

eCore

Adobe Acrobat

Job description

Who We Are

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

What We Are Looking For

Aird & Berlis LLP has a new vacancy for a Corporate Services Legal Assistant to support a team of Law Clerks and contribute to the overall excellent level of service provided to our clients. The ideal candidate should be someone who takes pride in their work, is detail oriented, reliable, highly organized and has the ability to handle multiple priorities. If you are looking for mentorship and room to grow, this might be the role for you.

Responsibilities

• Working with corporate legal documents (i.e. resolutions and related minute book materials, including share certificates and corporate information sheets) using established precedents
• Generating directors’, officers’ and shareholders’ ledgers and registers within a corporate database
• Preparation of standard correspondence as required using established precedents
• Familiar with various government forms i.e., business name registrations, partnership registrations, limited partnership registrations, extra-provincial applications, notices of change and annual returns
• Input and maintenance of corporate records and information in accordance with standard procedures within a corporate database
• Minute book and general filing
• Handle administrative details with respect to accounting, opening and closing files, docketing and expenses
• Willingness to work the occasional overtime to meet the project delivery requirements
• Accountable for all work assigned
• Take initiative
• Confidential

Requirements

• Minimum of two years’ previous legal assistant experience, preferably with corporate knowledge or successful completion of post-secondary program in a legal assistant or law clerk program
• Thorough knowledge, understanding and ability to apply working knowledge of the relevant corporate statutes or willingness to learn
• Able to work in the office

Skills

• Microsoft Office 365 suite of applications, Corplink, MinuteBox, eCore, and Adobe Acrobat
• Strong verbal and written communication
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Organized
• Resourceful
• Detailed

Compensation

Thesalary range for this position is $55,000 - $65,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, and internal and market equity.

Why You Should Apply

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We currently have a hybrid working model that offers flexibility and work life balance
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness programs

Any offer of employment will be conditional upon a criminal background check.

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted.

Aird & Berlis LLP is committed to providing equal access to employment. If you require accommodation, please contact [e-mail] and we will work with you to provide accessibility support.