Corporate Records & Filings Coordinator

Clark-Wilson-LLP; Vancouver; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Health coverage

Mental health support

Parental leave top-up

Wellness spending account

Vacation & personal days

Team events

Professional growth

Referral bonuses

Job summary

Clark Wilson LLP is seeking a detail-oriented Annual Maintenance Clerk to join our Corporate Services team. You will support annual maintenance filings and maintain corporate records for a portfolio of private company clients.

Responsibilities include preparing annual resolutions, monitoring filing deadlines, organizing minute books, updating databases, and coordinating with lawyers, clients, and external agencies.

Qualifications

• Minimum 2–4 years of Corporate Services/Corporate Records experience in a law firm.
• Experience preparing annual maintenance filings for private companies.
• Familiarity with corporate record maintenance and minute books.
• Proficiency with ALF database and MS Office tools.
• Experience with legal document management systems such as iManage.

Responsibilities

• Assist with annual maintenance filings for a large portfolio of private company clients.
• Prepare annual resolutions, annual reports, and related corporate documents.
• Monitor filing deadlines and manage bring-forward systems for timely completion.
• Prepare and organize corporate record documentation and minute books.
• Update corporate records databases and document management systems.

Skills

Organizational skills

Attention to detail

Communication skills

Team collaboration

Deadline management

BC Registries

Tools

ALF database

Microsoft Office (Word, Outlook, Excel)

iManage

BC Registries

Job description

Clark Wilson LLP is seeking a detail-oriented Annual Maintenance Clerk to join our Corporate Services team. You will support annual maintenance filings and maintain corporate records for a portfolio of private company clients.

Responsibilities include preparing annual resolutions, monitoring filing deadlines, organizing minute books, updating databases, and coordinating with lawyers, clients, and external agencies.