AI-Savvy Front Desk & Admin Coordinator

Kibbi Technologies Inc.; Mississauga; On-site; CAD 25,000 - 30,000; Full time

Job summary

People Store Staffing Solutions is seeking a friendly receptionist/administrative assistant in Canada to support recruitment and operations. You will greet visitors, manage calls and emails, and help with onboarding and records.

You will assist with interviews, timesheets, and payroll documentation, while maintaining accurate records in internal systems. A collaborative, proactive mindset is essential.

Qualifications

• Experience in reception/administration is an asset.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office.
• Knowledge of ATS/CRM is a strong asset.
• Bilingualism or additional language skills are an asset.

Responsibilities

• Greet and assist visitors, candidates, employees, and clients in a professional and welcoming manner.
• Answer and direct incoming phone calls and respond to general inquiries.
• Manage emails, correspondence, and general office communications.
• Provide administrative support to the recruitment and operations teams.
• Assist with candidate registration, onboarding, and maintaining employee records.
• Schedule interviews, orientations, appointments, and meetings.
• Assist with timesheets, payroll documentation, data entry, and other administrative processes.
• Maintain accurate and up-to-date records in internal systems and databases.
• Prepare documents, reports, spreadsheets, and other correspondence as required.
• Support job posting and recruitment activities when required.
• Assist with office organization, supplies, filing, and general administrative duties.
• Handle confidential employee and client information with professionalism and discretion.
• Provide excellent customer service to candidates, employees, and clients.
• Take on additional responsibilities and projects as required to support the team.

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

People Store Staffing Solutions is seeking a friendly receptionist/administrative assistant in Canada to support recruitment and operations. You will greet visitors, manage calls and emails, and help with onboarding and records.

You will assist with interviews, timesheets, and payroll documentation, while maintaining accurate records in internal systems. A collaborative, proactive mindset is essential.