Administrator, Site

McKay Metis Group Ltd.; Fort McMurray; On-site; CAD 65,000 - 90,000; Full time

Job summary

McKay Métis Contracting is seeking a Site Administrator to support operations at Syncrude Mildred Lake. This permanent full-time role reports to the Manager, Project Controls and focuses on site administration duties and reporting.

Responsibilities include handling daily workorders, timesheets, badge management, and liaison with operations, accounts, and client teams. The ideal candidate has 2+ years of site admin experience and strong MS Office skills.

Qualifications

• Post-secondary education in relevant field is an asset.
• 2+ years of site administrator experience.
• Class 5 driver's license with a clean abstract.
• CSO
• Pre-employment testing completed successfully.
• Proficient in Microsoft Office including Excel and Outlook.
• Multitasking and organizational skills are essential.
• Accurate data entry with attention to detail.
• Strong time management and prioritization.
• Strong problem-solving and analytical skills.
• Ability to work independently with minimal supervision.
• Flexible and adaptable to changing priorities.
• Excellent written and oral communication skills.

Responsibilities

• Coordinate administrative needs at site with Operations Leadership.
• Assist operations management with administrative functions and processes.
• Adhere to client contracts and site requirements.
• Dispatch personnel to projects after clearance to deploy.
• Handle badge activations and deactivations.
• Maintain relationships with internal and external clients.
• Prepare and track daily workorders, timesheets, and LEMs.
• Ensure daily reports are accurate and meet timelines.
• Maintain proper documentation.
• Resolve issues and collaborate with multiple teams.
• Work with Accounts Receivable and project data reporting.
• Complete employee forms for the site and route to departments.
• Undertake other duties as required.

Skills

2+ years site administrator experience

Advanced Excel

Microsoft Office (Outlook, Word)

Data entry accuracy

Multitasking and organizational skills

Analytical problem-solving

Written and verbal communication

Independent work capability

Versatility and adaptability

Education

Post-secondary education in relevant field

Tools

Microsoft Office

Excel

Outlook

Job description

McKay Métis Contracting, an entity of McKay Métis Group, is seeking an experienced Site Administrator to support our operations at Syncrude Mildred Lake. This is a permanent full time position.

The Role:
Reporting to the Manager, Project Controls, the Site Administrator is responsible for a variety of site administration related duties.

Accountabilities:

• Work with Operations Leadership to ensure that administrative needs at site are being met
• Assist operations management team with administrative functions and processes
• Adherence to client contract, site specific requirements and compliance with internal policies
• Once employees are cleared to deploy to site, work with superintendents and operations manager to dispatching personnel to projects
• Badge activations and deactivations
• Maintain professional relationships with internal and external clients
• Prepare, submit, and track approvals of daily workorders, timesheets, LEMs (Labour, Equipment and Material)
• Maintain and ensure accuracy of daily reports ensuring operations team adheres to provided timelines and deliverables
• Ensuring documentation is properly maintained
• Assist with resolving any issues that may arise
• Managing and building relationships with multiple teams
• Work collaboratively with Accounts Receivable
• Analyse project data and producing progress reports
• Responsible for filling out all employee forms for specified site and providing them to the required departments
• All other duties as required

Requirements:

• Post-secondary education in relevant field considered an asset
• 2+ years relevant experience as a site administrator
• Class 5 driver’s license with a clean driver’s abstract
• CSO
• Successful completion of pre-employment testing
• High proficiency in Microsoft Office suite including Excel and Outlook
• Multitasking and organizational skills a necessity
• Data entry skills, with a high degree of accuracy
• Time management, prioritization and attention to detail skills are imperative
• Effective problem-solving and analytical skills
• Able to work independently, with minimal supervision
• Versatility, flexibility, and adaptability with changing priorities
• Advanced written and oral communication skills

Schedule:

• 7 days on, 7 days off, 12 hours per day
• Competitive compensation package

Location:

• Syncrude Mildred Lake

AboutUs:

Fort McKay Métis Contracting is part of the Fort McKay Metis Group Ltd (MMG). MMG is the businessarm of the Fort McKay Métis Nation (FMMN), a proud part of the community and seeking to embodytheirstakeholders’visionandvaluesinall thattheydo.

Affiliates and partners specialize in services such as civil construction, security, rig moving, siteamenities, industrial solutions, crane services, transportation, speciality and commodity, chemicals andmore.

Profits generated by our business are reinvested in the community including the Fort McKaybeautificationprogram,communityparks,affordablehousing,post-secondaryscholarshipsforcommunitymembers, andongoinginvestmentinlocalinfrastructure.