Administrative Assistant

TULLOCH; Huntsville; On-site; CAD 52,000 - 58,000; Full time

Benefits offered by this job

Benefits plan

Company pension plan

Flexible working hours

Coaching and mentoring programs

Job summary

TULLOCH, a multi-disciplinary consulting engineering firm based in Huntsville, Ontario, seeks an Administrative Assistant to support the office and project teams. The role reports to the Administration Manager and involves clerical tasks, document editing, meeting coordination, and proposal support.

The ideal candidate has post-secondary education in Office Administration and 3–5 years related experience, strong MS Office skills, and a commitment to health and safety.

Qualifications

• Post-secondary education in Office Administration or related program.
• 3–5 years of demonstrated experience in a related role.
• Advanced skills in MS Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Provide general administrative and clerical support including mailing, scanning, and copying.
• Organize office events and maintenance service schedules.
• Greet visitors, answer phones, and respond to electronic inquiries.
• Draft, edit, and proofread memos, letters, emails, and reports.
• Maintain filing systems both electronic and hard copy.
• Schedule meetings, appointments, and travel arrangements.
• Assist with project documents and proposal database management.
• Keep records on proposals in progress.
• Run company errands and other duties as assigned.

Skills

Excellent communication (oral and writ

Education

Post-secondary education in Office Administration

Tools

MS Office Suite

Job description

Come Join Us!

“We want to build an organization where everyone loves their job and their leaders care for them.”

Over the past 35 years, TULLOCH has built a robust multi-disciplinary consulting engineering firm recognized Canada-wide for its strengths in the diverse service offerings and commitment to excellence. TULLOCH’s innovative use of emerging technologies to improve both the efficiency and quality of work is core to everything TULLOCH. This approach, along with our extreme work ethic, makes us a service provider of choice for many clients.

Based in Huntsville, ON, theAdministrative Assistantwill report to the Administration Manager and will have a wide range of duties supporting the office and its various projects. We are looking for an Administrative Assistant that would be involved with several aspects of administrative and clerical support. You’ll be part of a dynamic team that provides exceptional service to many clients. This is a new position and the salary range is $52,000- $58,000 annually.

As part of the TULLOCH team, you will:

What You’ll Do:

• Provide general administrative and clerical support including mailing, scanning, and copying
• Organize office-related events such as Board Room setup, Christmas party, and maintenance service schedule
• Greet visitors, answer and direct phone calls, and respond to electronic inquiries
• Draft, edit, and proofread memos, letters, emails, reports, and other documents as required
• Maintain electronic and hard copy filing systems
• Schedule and co-ordinate meetings, appointments, and travel arrangements
• Participate in proposal meetings to coordinate the inclusion of information from various disciplines
• Assist with editing and maintaining project-related documents in our corporate templates
• Assist with managing, monitoring, and maintaining the proposal database, files, and systems
• Keep accurate records on proposals in progress
• Run company errands as needed and perform all other related duties as assigned

Please note that this job description is not meant to be an all-inclusive statement of every duty and responsibility that will ever be required of an employee in the job.

What You Should Bring:

The ideal candidate will have a post-secondary education in Office Administration or a related program. Additionally, you should have:

• 3-5 years of demonstrated experience in a related role (considered an asset)
• Advanced skills in MS Office Suite (Word, Excel, PowerPoint)
• High motivation with results-oriented focus
• Superior organizational and multi-tasking skills
• Strong interpersonal and critical thinking skills
• Excellent communication skills (oral and written)
• Unwavering commitment to health and safety in the workplace
• Valid Class G driver’s licence

Who You Are:

• You are organized, efficient, and detail-oriented, and can co-ordinate workflow, assess priorities, and meet deadlines
• You have proven customer service skills to deal effectively with clients
• You are always keen to try something new
• You work hard until the job is done
• You are trusted with the freedom and responsibility to work independently while contributing to overall team success

What We Offer You:

TULLOCH has built a passionate workforce with a strong and vibrant culture which has been the key to our success. We offer programs and rewards that one would expect from a highly successful, established, and growing engineering company:

• Competitive salary, benefits plan, and company pension plan
• A fantastic culture, team, and energetic work environment
• Social activities, company sponsored events, and opportunities to give back to our local community
• Flexible working hours
• Coaching and mentoring programs
• Scholarship programs for family members

TULLOCH is an equal opportunity employer that is committed to acquiring a skilled and diverse workforce. We encourage applications from candidates of all backgrounds, origins, ages, orientations, genders, creeds, and religions. TULLOCH accommodates people with disabilities throughout the recruitment and selection process. TULLOCH is an excellent place to work and we look forward to meeting with you! If contacted regarding this competition, please advise the interview coordinator of any accommodation measures you may require.