Receptionist/Administrative Assistant | Corporate

MTE Consultants; Toronto; Hybrid; CAD 28,000 - 35,000; Full time

Benefits offered by this job

RRSP matching

Wellness Spending Account

Training and professional development

Flexible work environment

Reimbursement for annual professional

Memberships

Job summary

MTE Consultants in Toronto is seeking a Receptionist/Administrative Assistant for a twelve-month contract term. The role supports front-desk operations, guest sign-in, mail handling, meeting logistics, and broad administrative tasks across multiple projects.

Ideal candidates have a diploma in Office Administration, 0-3 years of receptionist experience, and strong Microsoft Office skills. The position offers competitive pay, benefits, and a flexible work environment in a collaborative,

Qualifications

• Diploma in an Office Administrative Program or related field.
• 0-3 years of experience in a Receptionist role
• Familiarity with consulting engineer/survey/environmental work an asset
• Professional written and verbal communication and comprehension skills
• Familiarity with general office equipment including photocopiers, binding machines, etc.
• Strong familiarity with Microsoft Office applications (Word, Excel, Adobe, Outlook and Teams) and ability to learn new computer programs or software

Responsibilities

• Responsible for the efficient and professional operation of the front reception desk
• Addressing and routing client inquiries accordingly
• Greet, sign-in and notify internal contact(s) of visitors according to MTE procedures
• Process incoming and outgoing mail and couriers
• Assist with meeting logistics, booking boardrooms and catering orders
• Conduct inventory checks, order, and maintain stock of office supplies
• Perform light kitchen duties and other housekeeping tasks (e.g., maintaining coffee machines, tidying meeting rooms, etc.)
• Provide administrative support, including transcription of notes, formatting, proofreading, printing, copying and compiling of various reports, proposals, letters, drawings and other project related documents, ensuring all documentation meets client specifications, project requirements and MTE standards
• Perform other administrative related duties as required, including typing various report documents and assisting records with data entry and filing
• Other related duties as assigned

Skills

Customer service

Professional communication

Microsoft Office

Attention to detail

Teamwork

Education

Diploma in Office Administrative Program

Job description

Are you passionate about designing solutions that shape vibrant, welcoming communities? Do you thrive in a collaborative environment where you can work on transformative projects with a multi-disciplinary team? We are currently seeking aReceptionist/Administrative Assistant to work out of ourToronto office for a twelve (12) month contract term.

MTE Consultants is a multidisciplinary engineering firm that has been shaping Ontario since 1985 with offices in Kitchener, Burlington, Toronto, London, Kingston, Ottawa, Barrie and Stratford.Our services include civil and structural engineering, geotechnical engineering, building and environmental science, and land surveying.

As a100% employee-owned company, our growthis driven by our commitment to client satisfaction and shared accountability.Wecollaborate with clients to enhance the communities where our friends, families, andneighbourslive and work.

Responsibilities

• Responsible for the efficient and professional operation of the front reception desk
• Addressing and routing client inquiries accordingly
• Greet, sign-in and notify internal contact(s) of visitors according to MTE procedures
• Process incoming and outgoing mail and couriers
• Assist with meeting logistics, booking boardrooms and catering orders
• Conduct inventory checks, order, and maintain stock of office supplies
• Perform light kitchen duties and other housekeeping tasks (e.g., maintaining coffee machines, tidying meeting rooms, etc.)
• Provide administrative support, including transcription of notes, formatting, proofreading, printing, copying and compiling of various reports, proposals, letters, drawings and other project related documents, ensuring all documentation meets client specifications, project requirements and MTE standards
• Perform other administrative related duties as required, including typing various report documents and assisting records with data entry and filing
• Other related duties as assigned

Requirements

• Diploma in an Office Administrative Program or related field
• 0-3 years of experience in a Receptionist role
• Familiarity with consulting engineer/survey/environmental work an asset
• Professional written and verbal communication and comprehension skills
• Familiarity with general office equipment including photocopiers, binding machines, etc.
• Strong familiarity with Microsoft Office applications (Word, Excel, Adobe, Outlook and Teams) and ability to learn new computer programs or software

What we offer

• You’ll contribute to impactful projects that shape communities across Kitchener-Waterloo, London, the GTA, and beyond. From multi-story buildings, residential complexes, and industrial facilities to municipal infrastructure, renovations, and design-build projects, we create safer, stronger, and more resilient spaces
• Multi-Disciplinary Expertise: Collaborate with engineers from various disciplines, scientists, and surveyors to broaden your skill set
• 100% Employee-Owned firm with shareholder opportunities
• Competitive compensation, benefits, RRSP matching, Wellness Spending Account and performance bonuses
• Training and professional development opportunities
• Reimbursement for annual professional memberships
• Flexible work environment and work-life balance
• Collaborative culture
• The opportunity to participate in various Social Committee events and community focused initiatives

Salary Range

$20.51 – $25.64 per hour, plus benefits

Hourly Wage will be based on individual education, qualifications, and relevant work experience.

We thank all applicants; however, only those selected for an interview will be contacted. No Agencies, please.

MTE Consultants will accommodate the needs of qualified applicants under AODA legislation in all parts of the hiring process. Should accommodation be required, please notify our Human Resources department at [e-mail].