Administrative technician, research programs - Montréal

Randstad; Montreal (administrative region); On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Group RRSP plan

Medical and dental insurance

Employee assistance program and tele-m

Job summary

Randstad Canada is seeking an experienced Administrative Technician to provide strategic operational support for managing programs and funding competitions in a major pan-Canadian organization based in downtown Montreal. The role involves tracking researcher applications, administering grant systems, monitoring payments and invoices, and updating IT platforms.

Excellent French and English language skills and strong Microsoft 365 proficiency are essential to succeed in this essential pillar of

Qualifications

• College diploma in Administration or university certificate in a scientific field (asset).
• Three to five years of experience managing and administering research grants and competitions.
• Fluent in French and English (spoken and written).
• Proficiency in Microsoft 365 apps (Outlook, Word, Excel, PowerPoint, Teams, Planner, Power BI).
• Knowledge/experience with ProposalCentral (Altum) is an asset.
• Knowledge/experience with Raiser’s Edge NXT (Blackbaud) or other donor research software is an asset.

Responsibilities

• Provide operational support in implementing and managing programs and competitions, including updating documents and interacting with applicants and reviewers.
• Supports management and review processes of programs and competitions within the grants management system.
• Assists with the preparation and follow-up of payments to academic and research institutions.
• Collaborates in providing administrative support for tracking invoices to partners.
• Assists the team in monitoring receipt of scientific and financial reports for compliance and timeliness.
• Provides support in responding to researchers’ inquiries regarding their applications to programs and competitions.
• Helps maintain databases (Access and ProposalCentral) containing information related to research programs and partnerships.
• Collaborates with the Scientific Advisor to support responses to ad hoc internal requests related to programs and competitions.
• Provides support to the Scientific Advisor and to the Communications and Marketing team for updating research-related web pages, newsletters, and the annual impact report.
• Participates in filing, archiving, and destruction of documents per policies.
• Supports the team with other administrative tasks as required.

Skills

French-English bilingual

Attention to detail

Organizational skills

Teamwork

Communication skills

Education

College Diploma in Administration (or university certificate in a scientific field)

Tools

Microsoft 365 Suite

ProposalCentral

Raiser's Edge NXT (Blackbaud)

Job description

Are you looking for an administrative role where your attention to detail and organizational skills will have a tangible impact on scientific research? A major pan-Canadian philanthropic organization based in downtown Montreal is seeking an experienced administrative technician for a pivotal role at the heart of its operations.

On a daily basis, you will play a key role by providing strategic operational support for the management of programs and funding competitions. Whether tracking researcher applications, administering the grant management system, monitoring payments and invoices, or updating IT platforms, your ability to prioritize tasks and your proficiency with Microsoft 365 tools will be put to good use. Your autonomy, ability to manage multiple files simultaneously, and attention to detail will make you an essential pillar of the scientific affairs team.

Advantages

• Poste permanent à temps plein
• Salaire concurrentiel.
• Régime de retraite collectif (REER).
• Assurances médicales et dentaires.
• Programme d’aide aux employés et services de télémédecine.
• Congés de vacances et compensatoires : 3 semaines de vacances par année.
• Horaire d’été.

Responsibilities

• Provide operational support in the implementation and management of programs and competitions, including updating documents, interreacting with applicants and reviewers, and other related tasks.
• Supports management and review processes of programs and competitions within the grants management system.
• Assists with the preparation and follow-up of payments to academic and research institutions.
• Collaborates in providing administrative support for the tracking of invoices sent to partners.
• Assists the team in monitoring the receipt of scientific and financial reports to ensure compliance and timeliness.
• Provides support in responding to researchers’ inquiries regarding their applications to programs and competitions.
• Helps maintain databases (Access and ProposalCentral) containing information related to research programs and partnerships.
• Collaborates with the Scientific Advisor to support responses to ad hoc internal requests related to programs and competitions.
• Provides support to the Scientific Advisor as well as to the Communications and Marketing team for updating research-related web pages, drafting newsletters, and preparing the annual impact report.
• Participates in the filing, archiving, and destruction of documents in accordance with policies.
• Supports the team with any other administrative tasks, as required.

Qualifications

Requirements

• Diploma of college Studies in Administration or a university certificate in a scientific field (an asset).
• Three to five years of experience in the management and administration of research grants and competitions.
• Excellent knowledge of French and English (spoken and written).
• Proficiency in known office applications, including Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, Planner, Power BI).
• Knowledge and experience with grant management platform, Altum’s ProposalCentral (an asset).
• Knowledge and experience with Raisers’ Edge NXT (Blackbaud) or other donor research software (an asset).

Skills and Competencies

• Excellent planning and organizational skills.
• Strong ability to manage multiple projects at the same time and prioritise tasks.
• Ability to work in a structured, methodical, and deadline-oriented manner.
• Excellent teamwork skills.
• High level of communication and interpersonal skills.
• Accuracy and attention to detail.
• Ability to work under pressure.
• Efficiency and respect for deadlines.
• Ability to learn quickly and willingness to improve existing processes.
• Initiative and collaborative attitude.

Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

• communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
• work on client projects, products or deliverables that are required to be delivered to clients in English

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.