Administrative Team Lead - Payroll & Operations (Calgary)

Government of Alberta; Calgary; On-site; CAD 59,000 - 75,000; Full time

Job summary

Government of Alberta in Calgary is seeking an Administrative Team Lead within the Forestry and Parks ministry to oversee manpower administration, payroll, records management, and staff supervision across regional programs.

Reporting to the Finance and Administration Unit Lead, you will drive workforce planning, revenue processes, and operational service delivery while maintaining a customer-focused team environment.

Qualifications

• High school diploma with four years of progressively responsible experience.
• Equivalency: one year of experience per year of education or vice versa.
• Strong supervisory experience; payroll, FIRES, or workforce systems.
• Experience with budgeting, forecasting, and Excel data reporting.
• ICS training and knowledge of OHS regulations.

Responsibilities

• Coordinating regional manpower administration activities in alignment with human resource policies, collective agreements, and corporate procedures.
• Supporting recruitment processes, staffing actions, and salary administration activities.
• Processing payroll and staffing documentation while ensuring data accuracy and compliance with established timelines.
• Reconciling leave, overtime, benefits, payroll transactions, and manpower-related financial records.
• Preparing manpower forecasts, year-end accruals, quarterly liability reports, and other workforce-related reporting.
• Producing statistical and ad hoc reports to support operational and management decision-making.
• Providing guidance and interpretation of policies, agreements, procedures, and administrative practices to staff and managers.
• Managing records and information in accordance with departmental standards, records management requirements, and FOIP legislation.
• Supporting revenue collection, cash handling, and administrative processes in accordance with departmental guidelines.
• Ensuring effective client service delivery through reception, inquiries, licensing, permit sales, and operational support functions.
• Participating in emergency response operations by providing Human Resource and/or Finance support within the Incident Command System (ICS) structure when required.
• Supervising, coaching, mentoring, and developing administrative staff located across multiple worksites.
• Monitoring workloads, setting priorities, and evaluating performance to support operational objectives and service excellence.
• Promoting workplace safety, wellness, and compliance with Occupational Health and Safety requirements.

Skills

Systems thinking

Agility

Develop self and others

Creative problem solving

Build collaborative environments

Education

High school diploma with 4+ years experience

Tools

FIRES

Microsoft Excel

Job description

Government of Alberta in Calgary is seeking an Administrative Team Lead within the Forestry and Parks ministry to oversee manpower administration, payroll, records management, and staff supervision across regional programs.

Reporting to the Finance and Administration Unit Lead, you will drive workforce planning, revenue processes, and operational service delivery while maintaining a customer-focused team environment.