Administration Team Lead

Government of Alberta; Calgary; On-site; CAD 59,000 - 75,000; Full time

Job summary

Government of Alberta in Calgary is seeking an Administrative Team Lead within the Forestry and Parks ministry to oversee manpower administration, payroll, records management, and staff supervision across regional programs.

Reporting to the Finance and Administration Unit Lead, you will drive workforce planning, revenue processes, and operational service delivery while maintaining a customer-focused team environment.

Qualifications

• High school diploma with four years of progressively responsible experience.
• Equivalency: one year of experience per year of education or vice versa.
• Strong supervisory experience; payroll, FIRES, or workforce systems.
• Experience with budgeting, forecasting, and Excel data reporting.
• ICS training and knowledge of OHS regulations.

Responsibilities

• Coordinating regional manpower administration activities in alignment with human resource policies, collective agreements, and corporate procedures.
• Supporting recruitment processes, staffing actions, and salary administration activities.
• Processing payroll and staffing documentation while ensuring data accuracy and compliance with established timelines.
• Reconciling leave, overtime, benefits, payroll transactions, and manpower-related financial records.
• Preparing manpower forecasts, year-end accruals, quarterly liability reports, and other workforce-related reporting.
• Producing statistical and ad hoc reports to support operational and management decision-making.
• Providing guidance and interpretation of policies, agreements, procedures, and administrative practices to staff and managers.
• Managing records and information in accordance with departmental standards, records management requirements, and FOIP legislation.
• Supporting revenue collection, cash handling, and administrative processes in accordance with departmental guidelines.
• Ensuring effective client service delivery through reception, inquiries, licensing, permit sales, and operational support functions.
• Participating in emergency response operations by providing Human Resource and/or Finance support within the Incident Command System (ICS) structure when required.
• Supervising, coaching, mentoring, and developing administrative staff located across multiple worksites.
• Monitoring workloads, setting priorities, and evaluating performance to support operational objectives and service excellence.
• Promoting workplace safety, wellness, and compliance with Occupational Health and Safety requirements.

Skills

Systems thinking

Agility

Develop self and others

Creative problem solving

Build collaborative environments

Education

High school diploma with 4+ years experience

Tools

FIRES

Microsoft Excel

Job description

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Job Information
Job Title:Administration Team Lead
Job Requisition ID:86622
Ministry:Forestry and Parks
Location:Calgary
Full or Part-Time:Full Time
Hours of Work:36.25hours per week
Permanent/Temporary/Wage: Temporary position with an estimated end date of June 30, 2027
Scope:Open Competition
Closing Date: August 27, 2026
Classification: Administrative Support 6 Salary: $2,265.79 to $2,866.95 bi-weekly ($59,137 - $74,827/year)

As the Ministry of Forestry and Parks we are responsible for fostering Alberta’s environmentally responsible forest management practices, including management of wildfires. We preserve our provincial parks for the recreation and enjoyment of Albertans. As well as enabling access to public lands for recreational and commercial purposes while prioritizing conservation. Forestry and Parks also manage public lands and balances sustainable rangelands and grazing leases for Alberta producers.

T he Forestry Division, within the Ministry of Forestry and Parks, works to enhance the economic, environmental, and social contributions of our forests and forested lands to Albertans. For more information about the Ministry of Forestry and Parks please visit our website at: https://www.alberta.ca/forestry-and-parks .

Role Responsibilities

Reporting directly to the Finance and Administration Unit Lead, the Administrative Team Lead is responsible for manpower administration, business support services, and staff supervision across regional program areas. This role plays a critical part in supporting workforce planning, payroll administration, records management, revenue processes, and operational service delivery while fostering a high-performing and customer-focused team environment. Success in this position requires strong leadership, sound judgment, and the ability to balance multiple priorities in a dynamic operational setting.

Your key responsibilities include, but are not limited to:

• Coordinating regional manpower administration activities in alignment with human resource policies, collective agreements, and corporate procedures.
• Supporting recruitment processes, staffing actions, and salary administration activities.
• Processing payroll and staffing documentation while ensuring data accuracy and compliance with established timelines.
• Reconciling leave, overtime, benefits, payroll transactions, and manpower-related financial records.
• Preparing manpower forecasts, year-end accruals, quarterly liability reports, and other workforce-related reporting.
• Producing statistical and ad hoc reports to support operational and management decision-making.
• Providing guidance and interpretation of policies, agreements, procedures, and administrative practices to staff and managers.
• Managing records and information in accordance with departmental standards, records management requirements, and FOIP legislation.
• Supporting revenue collection, cash handling, and administrative processes in accordance with departmental guidelines.
• Ensuring effective client service delivery through reception, inquiries, licensing, permit sales, and operational support functions.
• Participating in emergency response operations by providing Human Resource and/or Finance support within the Incident Command System (ICS) structure when required.
• Supervising, coaching, mentoring, and developing administrative staff located across multiple worksites.
• Monitoring workloads, setting priorities, and evaluating performance to support operational objectives and service excellence.
• Promoting workplace safety, wellness, and compliance with Occupational Health and Safety requirements.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Systems thinking: Consistently takes a holistic and long-term view of challenges and opportunities at multiple levels across related areas.
• Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.
• Develop self and others: A commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.
• Creative problem solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.
• Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Qualifications

Education and Experience:
High school diploma supplemented by four years of progressively responsible experience in finance, human resources, or a related field.

Equivalency:
Directly related experience or education considered on the basis of:
one year of experience for one year of education or
one year of education for one year of experience.

Assets:

• Strong supervisory and leadership experience.
• Experience with payroll, financial, or workforce management systems such as FIRES or similar enterprise systems.
• Experience supporting budgeting, forecasting, and workforce planning activities.
• Demonstrated experience with budgeting processes and advanced Microsoft Excel skills, including data analysis and reporting.
• Incident Command System (ICS) training and experience supporting emergency response operations.
• Knowledge of Occupational Health and Safety (OHS) legislation, regulations, and workplace safety programs.

This temporary position is expected to end on June 30, 2027. The standard work schedule is 7.25 hours per day (36.25 hours per week). Overtime and travel may be required due to operational wildfire response needs.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Positive workplace culture and work-life balance.

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Rashi Vaktania at [e-mail] .