Administrative Support IV - Program Coordinator

Alberta Health Services; Edmonton; Hybrid; CAD 39,000 - 48,000; Full time

Job summary

Alberta Health Services in Alberta is seeking an Administrative Support IV to coordinate Employee Wellness initiatives for Emergency Health Services- Alberta (EHS). You will support training, scheduling, communications, and data reporting while assisting with budgeting and program materials.

The role is hybrid, based in Edmonton or Calgary, with opportunities to work across sites and support continuous improvement across the province.

Qualifications

• Two-year post-secondary diploma in Business Administration or related field.
• Equivalency: education plus experience acceptable.
• Minimum two years coordinating programs, projects, or trainings.
• Strong project coordination skills with multiple priorities.
• Strong critical thinking, problem-solving, organizational, and time-management abilities.
• Advanced Microsoft Office skills (Excel, Teams, PowerPoint, Outlook).
• Experience managing registrations, databases, participant records, surveys, reporting.
• Strong verbal and written communication for engaging materials.
• Experience collecting, interpreting, and presenting data and evaluations.
• Budget monitoring and financial tracking knowledge.
• Ability to work independently and adapt to changing priorities.
• Develop practical solutions in a dynamic environment.

Responsibilities

• Coordinate wellness training programs, webinars, and learning opportunities.
• Manage training schedules, registrations, communications, attendance, and evaluations.
• Coordinate conference sponsorships, presentations, and attendance.
• Support innovative wellness initiatives including family support programs.
• Maintain Employee Wellness webpages and Teams channels.
• Monitor program budgets and support financial reporting.
• Collect, analyze, and report program data for continuous improvement.

Skills

Project coordination

Time management

Organizational skills

Critical thinking

Verbal communication

Written communication

Independent work

Adaptability

Stakeholder management

Problem-solving

Education

Two-year post-secondary diploma in Business Administration

Equivalent education/experience

Degree in Business Administration (preferred)

Tools

Excel

Teams

PowerPoint

Outlook

Job description

Your Opportunity:

Employee Wellness supports the psychological health and wellbeing of Emergency Health Services-Alberta (EHS) across the province. Guided by our four pillars, Our People, Our Leaders, Our Families, and Our Organization, we develop programs, resources, and initiatives that help employees thrive both personally and professionally. Reporting to the Program Manager, Employee Wellness, the Program Coordinator plays a key role in coordinating and supporting provincial wellness initiatives for EHS staff. Working with leaders, subject matter experts, and stakeholders, you will help administer training programs, coordinate projects, manage communications, support data-informed decision‑making, and contribute to Employee Wellness initiatives. Key responsibilities include: Coordinating wellness training programs, webinars, and learning opportunities; Managing training schedules, registrations, communications, attendance tracking, and evaluations; Coordinating conference sponsorship, presentations, and attendance; Supporting innovative wellness initiatives including family support programs; Maintaining Employee Wellness webpages and Teams channels keeping information current, accessible, and engaging; Monitoring program budgets and supporting financial reporting; Collecting, analyzing, and reporting program data to support continuous improvement. This role is ideal for someone who enjoys organizing projects, building relationships, and supporting employees. The position location can be in either Edmonton or Calgary.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Transition Company: Emergency Health ServicesClassification: Administrative Support IVUnion: AUPE GSSUnit and Program: Employee WellnessPrimary Location: EMS Edmonton ZoneLocation Details: Eligible to work hybrid (on/off site) within AlbertaMulti-Site: MultisiteFTE: 1.00Posting End Date: 08-SEP-2026Employee Class: Regular Full TimeDate Available: 28-SEP-2026Hours per Shift: 7.75Length of Shift in weeks: 2Shifts per cycle: 10Shift Pattern: DaysDays Off: Saturday/SundayMinimum Salary: $28.49Maximum Salary: $34.62Vehicle Requirement: Not Applicable

Required Qualifications

Some post-secondary education.

Additional Required Qualifications

Completion of a two-year post-secondary diploma in Business Administration or a related field, or an equivalent combination of education and experience. Minimum of two years experience coordinating programs, projects, training, or initiatives within a complex organization. Demonstrated project coordination skills with the ability to manage multiple priorities, timelines, and stakeholders simultaneously. Strong critical thinking, problem-solving, organizational, and time-management abilities. Intermediate to advanced proficiency with Microsoft Office applications, particularly Excel, Teams, PowerPoint, and Outlook. Experience managing registrations, databases, participant records, surveys, and reporting processes. Strong verbal and written communication skills with the ability to develop engaging communications and program materials. Experience collecting, interpreting, and presenting data and evaluation results. Knowledge of budget monitoring and financial tracking practices. Demonstrated ability to work independently, adapt to changing priorities, and develop practical solutions in a dynamic environment.

Preferred Qualifications

Degree in Business Administration or a related field. Knowledge of public safety personnel, emergency services, healthcare, or employee wellbeing programs. Experience with data analysis and visualization tools like Tableau. Experience coordinating conferences, training programs, or large-scale events.