Administrative Support III

Alberta Health Services; Wainwright; On-site; CAD 35,000 - 43,000; Part time

Job summary

Alberta Health Services is seeking an Administrative Support III for the Wainwright Community Health Centre. The role centers on maintaining records, handling procurement, providing registration support, and processing payments in a busy community setting.

The ideal candidate has a post-secondary administrative certificate, strong computer skills (Word, Excel, Outlook) and at least two years of office experience. The position is regular part-time and on-site with a rotating shift pattern.

Qualifications

• Completion of Grade 12 or equivalent.
• Post-secondary Administrative Certificate required.
• Demonstrated accuracy & proficiency in intermediate computer & keyboarding skills; minimum 40 wpm.
• Two years of practical office experience; ability to work collaboratively with staff and management.
• Strong customer service in a fast-paced environment; confidentiality and discretion.

Responsibilities

• Maintain client records, database entries, and file management.
• Handle procurement and inventory tracking; provide information to management.
• Provide reception/registration support; answer queries and book appointments.
• Process payments and perform accounting tasks as needed.
• Support office operations and collaborate with multiple departments.

Education

Grade 12 or equivalent

Administrative Certificate

Tools

Word

Excel

Outlook

Office Suite

Job description

This position is required to be on site at Wainwright CHC and is not a remote working opportunity. Reporting to the CAS Area Coordinator/Manager, this position supports community health programs (i.e. Public Health, Home Care, Allied Health, Children’s Rehab Services) operating at the Community Health Centre by: maintaining client records, database entries and file management systems; handling procurement functions and maintaining inventories, tracking systems and providing information to management upon request; providing all aspects of reception and registration services to clients (as a backup) while also supporting management, staff and the public; accepting payments and performing accounting tasks; contacting clients, booking appointments and responding to queries; communicating, exchanging, seeking and reporting information; providing administrative support to the office; acting as a resource to management and staff. This Administrative Support III position requires a strong presence of computer knowledge and skills, good knowledge of policies and procedures for Assisted Living Alberta community-based programs and support services.

Description:

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Transition Company: Assisted Living Alberta
• Classification: Administrative Support III
• Union: AUPE GSS
• Unit and Program: Community Administrative Support Services
• Primary Location: Wainwright Provincial Building
• Multi-Site: Not Applicable
• FTE: 0.50
• Posting End Date: 16-OCT-2026
• Employee Class: Regular Part Time
• Date Available: 02-NOV-2026
• Length of Shift in weeks: 2
• Shifts per cycle: 5
• Days Off: As Per Rotation
• Minimum Salary: $25.72
• Maximum Salary: $31.25
• Vehicle Requirement: Not Applicable

• Transition Company: Assisted Living Alberta
• Classification: Administrative Support III
• Union: AUPE GSS
• Unit and Program: Community Administrative Support Services
• Primary Location: Wainwright Provincial Building
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 0.50
• Posting End Date: 16-OCT-2026
• Employee Class: Regular Part Time
• Date Available: 02-NOV-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 5
• Shift Pattern: Days, Evenings, Weekends
• Days Off: As Per Rotation
• Minimum Salary: $25.72
• Maximum Salary: $31.25
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of Grade 12 or equivalent.

Additional Required Qualifications:

A post-secondary Administrative Certificate required. Demonstrated accuracy & proficiency in intermediate computer & keyboarding skills; minimum 40 wpm required. Test will be administered. Demonstrated proficiency in working with Word, Excel, Outlook Calendar bookings & other Windows Office Suite programs required. Test will be administered. Two years of practical office experience. Ability to work collaboratively with managers & staff from various departments. Examples of exceptional customer service in a fast-paced, multi-task environment serving staff, management, clients & the public with both internal staff services & public service. Examples showing willingness & ability to adapt to new situations, changes & data systems that are implemented. Ability to exercise judgment, professionalism, diplomacy & discretion and always maintain confidentiality. Ability to cope under pressure, deal with stress effectively & demonstrate strong problem-solving skills with setting priorities to work productively & in a well-organized manner. Must be capable of pushing & pulling wheeled carts up to & occasionally exceeding 25kgs. Must be capable of walking, sitting or standing for long periods of time. Must be able to regularly use hand & arms to reach, lift & carry items up to 25kgs. Must be able to maneuver stairs &/or step stool. Ability to continuously wear a medical mask.

Preferred Qualifications:

Familiarity with Netcare, Connect Care, CPSM and Grand & Toy supply requisitioning systems.Familiarity with community-based health programs.

Please note:

All postings close at 23:59 MT of the postingend date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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