Administrative Support III

Recovery Alberta; Ponoka; On-site; CAD 35,000 - 43,000; Full time

Job summary

Recovery Alberta is seeking an Administrative Support III to assist the Adult Inpatient Program and Acute Psychiatric Assessment Team. The role focuses on timekeeping, meeting minutes, receptionist tasks and drafting routine documents.

You will book appointments, support educators, and collaborate with team members to manage priorities while maintaining accuracy and attention to detail.

Qualifications

• Completion of Grade 12 or equivalent.
• Minimum 2 years of related admin experience.
• Knowledge and comfort with computer applications such as Microsoft Office, WFM, multiline phone systems and basic computer skills.
• Must be able to multi-task and work independently or with a team to complete several projects simultaneously.
• Ability to balance conflicting priorities and readjust daily schedule to meet changing needs of the team.
• Must meet physical needs of the role which may include long periods of sitting, standing, walking or lifting.
• This role involves repetitive tasks when using computer and/or telephone for work related duties.

Responsibilities

• Provide administrative support to the Acute Psychiatry Assessment Team program.
• Handle timekeeping for a small department.
• Take meeting minutes.
• Admin support for the educator team.
• Reception and clerical duties.
• Book appointments using Teams and Outlook.
• Draft/format routine correspondence and other documents.
• Work under supervision to perform other general admin support duties.

Skills

Multitasking

Organizational skills

Communication

Education

Grade 12 or equivalent

Tools

Microsoft Office

WFM

Multiline phone systems

Job description

Reporting to the Program Manager or Designate for the Adult Inpatient Program (AIP), you will provide administrative support to the Acute Psychiatry Assessment Team (APAT) program and Lead Educator. The Administrative Support III plays a key role in supporting their team using strong organizational, communication, problem solving, and multi-tasking skills. In this role your duties will include timekeeping for a small department, taking meeting minutes, admin support for the educator team, general reception and clerical duties, booking appointments using Teams and Outlook and drafting/formatting routine correspondence and other documents. This role you will require strong organization, communication and multi-tasking skills along with meticulous attention to detail. The ability to work well with a team as well as independently is essential. Under the supervision of the AIP Program Manager, you will utilize your Admin support skills to perform other general admin support duties as assigned.

Description:

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support III
• Union: AUPE GSS
• Unit and Program: Adult Inpatient Program, Acute Psychiatric Assessment Team
• Primary Location: Centennial Ctr MH & Brain Inj
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 05-NOV-2026
• Employee Class: Regular Full Time
• Date Available: 15-NOV-2026
• Length of Shift in weeks: 5
• Shifts per cycle: 25
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $25.72
• Maximum Salary: $31.25
• Vehicle Requirement: Not Applicable

• Classification: Administrative Support III
• Union: AUPE GSS
• Unit and Program: Adult Inpatient Program, Acute Psychiatric Assessment Team
• Primary Location: Centennial Ctr MH & Brain Inj
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 05-NOV-2026
• Employee Class: Regular Full Time
• Date Available: 15-NOV-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 5
• Shifts per cycle: 25
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $25.72
• Maximum Salary: $31.25
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of Grade 12 or equivalent.

Additional Required Qualifications:

Minimum 2 years of related admin experience. Knowledge and comfort with computer applications such as Microsoft office, WFM, multiline phone systems and basic computer skills. Must be able to multi-task and work independently or with a team to complete several projects simultaneously. Ability to balance conflicting priorities and readjust daily schedule to meet changing needs of the team. Must meet physical needs of the role which may include long periods of sitting, standing, walking or lifting. This role involves repetitive tasks when using computer and/or telephone for work related duties.

Preferred Qualifications:

Minimum 2 years of experience in a healthcare setting an asset. Completion of a Medical Office Assistant Program preferred. Other as required.

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