Administrative Support Assistant (full-time, in office)

Adecco; Alberta; On-site; CAD 50,000 - 70,000; Full time

Job summary

Adecco is seeking a full-time Senior Administrative Assistant for a client in Calgary. This pivotal role supports the Directors of the Major Projects Department, ensuring seamless operations and effective communication across teams. Responsibilities include inbox management, project support, and general administrative tasks. Ideal candidates will have 5+ years experience in senior administrative roles, proficient in Microsoft Office Suite and capable of thriving in project-driven environments.

Benefits

Medical and dental benefits

Free training programs

Paid weekly

Qualifications

• Minimum 5 years of experience in an executive or senior administrative support role.
• Proficiency with Microsoft Office Suite; experience with project management software is an asset.

Responsibilities

• Deliver proactive, personalized senior-level administrative support.
• Monitor Directors' inboxes and provide administrative support.
• Assist with special projects and maintain the team vacation schedule.

Skills

Organization

Communication

Proactivity

Education

Diploma or certificate in office administration

Tools

Microsoft Office Suite

Project management software

Job description

Adecco is currently hiring a full-time highly organized and proactive Senior Administrative Assistant to support two Directors within our Major Projects Department, including the Director of the Project Management Office for our client in Calgary, AB. This critical role acts as a central point of coordination and communication, ensuring smooth administrative operations and facilitating effective interactions between leadership, internal teams, and external stakeholders. Shift : Monday to Friday

• Long term contract | Full-time Paid weekly accurate and on time Medical and dental benefits once qualified Free training programs Deliver proactive, personalized senior-level administrative support in a timely and organized manner. Monitor the Directors' inboxes, flagging emails for action, priority, or data relevance; Provide administrative support to the Directors' teams, both in-office and in the field, including onboarding / offboarding contractors, ordering supplies, and tracking training deadlines. Assist with special projects such as travel tours, department-wide initiatives, vendor account setup, and process improvement efforts. Maintain and manage the team vacation schedule and coordinate office floor space. Administer SharePoint access and support related tasks. Manage general office needs, including public announcements, supply inventory, meeting room coordination, and equipment servicing. Support project documentation efforts, including formatting presentations and gate decision packages. Minimum 5 years of experience in an executive or senior administrative support role, preferably within a project-driven or technical environment. Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with project management software is an asset. Diploma or certificate in office administration or related field preferred.

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Administrative Assistant Office • Calgary, AB, Calgary Census Division, AB; Alberta, Canada