2025 Summer Student - Administrative Assistant (Legal Assistant)

Law Society; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

The Law Society of Alberta seeks a Summer Student Administrative Assistant offering a unique opportunity to gain exposure to the legal profession while developing essential administrative skills. This full-time role, located in Calgary, requires a commitment from June to August 2025, allowing students to engage with various departments and enhance their professional competencies.

Benefits

Access to a free onsite gym

Private Reflection Rooms

Qualifications

• Solid knowledge of relevant computer applications required.
• Excellent interpersonal skills and customer service orientation needed.
• Experience handling confidential information is essential.

Responsibilities

• Provide administrative support to the assigned department.
• Organize and maintain filing systems and databases.
• Schedule meetings and appointments, including room bookings.

Skills

Communication

Time Management

Analytical Skills

Organizational Skills

Attention to Detail

Education

Enrolled in Legal Assistant or Paralegal Program

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Adobe

Job description

2025 Summer Student - Administrative Assistant (Legal Assistant)

Job Category: Administrative

Requisition Number: ADMIN001411

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• Full-Time
• On-site

Locations

Showing 1 location

Description

As a post-secondary student enrolled in a Legal Assistant or Paralegal program, spending a summer working at the Law Society of Alberta (Law Society) offers an excellent opportunity to kickstart your career. This experience provides valuable insights into the legal profession while allowing you to develop administrative and clerical skills relevant to your field of study.

About the Law Society

The Law Society of Alberta regulates the legal profession in the public interest by promoting and enforcing a high standard of professional and ethical conduct by Alberta lawyers.

While we do not provide legal advice on specific cases, from our unique perspective as the regulator, we actively work with members of the justice system to improve the administration of justice for all Albertans.

By working as an Administrative Assistant, Summer Student, you will have the opportunity to work and meet people from across various departments, by providing administrative support covering desks during short- and long-term absences.

Success in this position requires excellent communication, time management, analytical, and organizational skills.

Summer students should be ready to commit to working full-time in our Calgary office for the months of June to August 2025. For the Summer Student, Administrative Assistant role, in-office attendance is required Monday through Friday. This promotes collaboration, mentorship, and involvement in cross-department initiatives, helping students build essential workforce skills. By being present in the office, students will have the opportunity to interact directly with experienced professionals, participate in team meetings and projects, and gain a comprehensive understanding of our operations dynamics. This immersive environment will enable students to develop strong professional relationships and receive immediate feedback and guidance, which are crucial components of professional growth and development.

What you’ll do

• Provide administrative support to the assigned department.
• Organize and maintain files, filing systems, diarization systems, and databases.
• Produce scheduled and ad hoc reports.
• Develop and maintain professional working relationships with staff, other departments, and internal and external stakeholders.
• Prepare, distribute, track, and follow up on correspondence, including letters using appropriate templates.
• Schedule meetings and appointments, including room bookings, catering and technology as required
• Provide file management and organization services, including setting up and maintaining files, drafting and/or preparation of letters and documentation, including photocopying and/or scanning materials, conducting land titles, corporate and court searches and/or filings.
• Proofread, review, and cross-reference tabs within Final Reports.
• Other duties as assigned.

Who we’re looking for

• Enrolled in a post-secondary education for Legal Assistant or paralegal programs.
• Solid knowledge of relevant computer applications (Word, Outlook, Excel, Adobe etc.).
• Strong attention to detail and accuracy around data entry.
• Strong written, verbal and listening communication skills.
• Excellent interpersonal skills and customer service orientation.
• Excellent time management and organizational skills.
• Experience handling confidential and sensitive information

What We Offer

• Access to a free onsite gym and tenant lounge.
• Private Reflection Rooms to observe religious or cultural beliefs, meditate or take a mental health break.
• Our in office first approach fosters collaboration, mentorship, and engagement in cross-department initiatives.

The Law Society values diversity in its workforce and equal access to opportunity. All inquiries and applications will be handled with the highest level of confidentiality.

The Law Society thanks all applicants, however only selected candidates will be contacted. The successful candidate will be required to sign a confidentiality agreement and provide a current criminal record check prior to confirmation of employment.