Administrative Support 2 - Mattie McCullough school

Red Deer Public; Red Deer; Presencial; CAD 33.000 - 42.000; Jornada completa

Descripción de la vacante

Red Deer Public is seeking an Administrative Support II at Mattie McCullough School to provide advanced administrative support to the school administration and staff. The role covers office operations, student records, and financial processes, with 37.5 hours per week aligned to the school calendar.

The successful candidate will oversee office staff, manage budgets and school fees, maintain confidential student records, and support school events and communications.

Formación

• High School Diploma or equivalent.
• Post-secondary training in office administration or related field.
• 3–5 years of administrative experience, preferably in a school or educational environment.
• Demonstrated experience in financial management, including budgets, fees, and reconciliations.
• Strong knowledge of student record management and provincial/district guidelines.
• Excellent organizational, time management, and multitasking skills.
• Proficiency with Google Workspace, Powershell Atrieve and Powershell SIS.
• Ability to handle sensitive and confidential information with discretion.
• Strong interpersonal and communication skills; professional and courteous with staff, students, parents, and the public.
• Professional and friendly demeanor when interacting with students, staff, families, and the public.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Ability to work independently and as part of a team, showing initiative and flexibility.
• Attention to detail in document preparation, filing, and record-keeping.
• Adaptability to evolving office technology and administrative processes.

Responsabilidades

• Provides administrative support to school/department operations
• Manages correspondence, scheduling, and serves as a key contact for staff, students, parents, and the public
• Prepares and distributes communications, reports, and documentation
• Maintains organized records and supports school events and communications, including emergencies
• Maintains accurate, confidential student records in compliance with legislation
• Processes attendance and responds to related inquiries
• Assists with student-related administrative tasks
• Supports budget management, financial tracking, and reporting
• Processes transactions, purchase orders, and reconciliations
• Assists with timesheets, record accuracy, and financial procedures
• Supports digital platforms, communications, and office systems
• Maintains office equipment and coordinates technical support
• Updates website and digital tools as needed

Conocimientos

Organizational skills

Time management

Multitasking

Interpersonal skills

Communication skills

Teamwork

Discretion

Google Workspace

Powershell Atrieve

Powershell SIS

Educación

High School Diploma or equivalent

Post-secondary training in office administration

Herramientas

Google Workspace

Powershell Atrieve

Powershell SIS

Descripción del empleo

Location: Mattie McCullough School 37.5 hours weekly following the school calendar (10 months per year)

Administrative Support II

Location: Mattie McCullough School 37.5 hours weekly following the school calendar (10 months per year)

Commencing November 23, 2026.

The Administrative Support II position provides advanced administrative support to the school administration and staff, overseeing office operations, student records, and financial processes. This role oversees office staff, manages budgets and school fees, maintains confidential student records, and supports school events and communications. It requires strong organizational, financial, and interpersonal skills, and experience in a school environment is preferred.

This position is paid on grid FS of the Classified Staff grid, with a current range of $23.96 TO $30.34 per hour.

Key Duties And Responsibilities

Administrative Support

• Provides administrative support to school/department operations
• Manages correspondence, scheduling, and serves as a key contact for staff, students, parents, and the public
• Prepares and distributes communications, reports, and documentation
• Maintains organized records and supports school events and communications, including emergencies

Student Records / Attendance

• Maintains accurate, confidential student records in compliance with legislation
• Processes attendance and responds to related inquiries
• Assists with student-related administrative tasks

Finance & Budget

• Supports budget management, financial tracking, and reporting
• Processes transactions, purchase orders, and reconciliations
• Assists with timesheets, record accuracy, and financial procedures

Technology

• Supports digital platforms, communications, and office systems
• Maintains office equipment and coordinates technical support
• Updates website and digital tools as needed

Desirable Qualifications

• High School Diploma or equivalent.
• Post-secondary training in office administration or a related field is preferred.
• Minimum of 3–5 years of administrative experience, preferably in a school or educational environment.
• Demonstrated experience in financial management, including budgets, fees, and reconciliations.
• Strong knowledge of student record management and provincial/district guidelines.
• Excellent organizational, time management, and multitasking skills.
• Proficiency with computers and office software such as Google Workspace, Powershell Atrieve and Powershell SIS.
• Ability to handle sensitive and confidential information with discretion and confidentiality.
• Strong interpersonal and communication skills; ability to interact professionally with staff, students, parents, and the public.
• Professional and friendly demeanor when interacting with students, staff, families, and the public.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Ability to work independently and as part of a team, displaying initiative and flexibility.
• Attention to detail in document preparation, filing, and record-keeping.
• Adaptability to evolving office technology and administrative processes.

For more information about the Red Deer Public School District, visit our website at:

This competition will remain open until a suitable candidate is found and will close without notice once a shortlist has been selected.

Red Deer Public Schools is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and we welcome applications from all qualified individuals. If accommodations or supports are required for you to attend this interview, please notify us prior to the day of the interview. By virtue of the submission of an application, the applicant agrees that the Associate Superintendent, People Services or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the applicant has listed a reference for that employer. We thank all applicants for their interest but advise that only those selected for an interview will be contacted. A current Vulnerable Sector Criminal Record Check will be required of new employees.