Administrative Support 2 - Mattie McCullough school

Red Deer Public Schools; Red Deer; Sur place; CAD 33 000 - 42 000; Plein temps

Résumé du poste

Red Deer Public Schools in Red Deer, Alberta is seeking an Administrative Support II at Mattie McCullough School to join our administrative team.

You will oversee office operations, student records, and financial processes, supporting staff, students, parents and the public with clear, confidential communications.

The position is paid on the FS grid at CAD 23.96 to 30.34 per hour, 37.5 hours weekly for 10 months, commencing November 23, 2026.

Qualifications

• High School Diploma or equivalent.
• Post-secondary training in office administration or a related field is preferred.
• Minimum of 3–5 years of administrative experience, preferably in a school or educational environment.
• Demonstrated experience in financial management, including budgets, fees, and reconciliations.
• Strong knowledge of student record management and provincial/district guidelines.
• Excellent organizational, time management, and multitasking skills.
• Proficiency with Google Workspace, Powerschool Atrieve and Powerschool SIS.
• Ability to handle sensitive and confidential information with discretion and confidentiality.
• Strong interpersonal and communication skills; ability to interact professionally with staff, students, parents, and the public.

Responsabilités

• Provides administrative support to school/department operations.
• Manages correspondence, scheduling, and serves as a key contact for staff, students, parents, and the public.
• Prepares and distributes communications, reports, and documentation.
• Maintains organized records and supports school events and communications, including emergencies.
• Maintains accurate, confidential student records in compliance with legislation.
• Processes attendance and responds to related inquiries.
• Assists with student-related administrative tasks.
• Supports budget management, financial tracking, and reporting.
• Processes transactions, purchase orders, and reconciliations.
• Assists with timesheets, record accuracy, and financial procedures.
• Supports digital platforms, communications, and office systems.
• Maintains office equipment and coordinates technical support.
• Updates website and digital tools as needed.

Connaissances

Organizational skills

Financial management

Interpersonal skills

Multitasking

Communication

Formation

High School Diploma or equivalent

Post-secondary training in office administration

Outils

Google Workspace

PowerSchool Atrieve

PowerSchool SIS

Description du poste

Administrative Support II

Location: Mattie McCullough School

37.5 hours weekly following the school calendar (10 months per year)

Commencing November 23, 2026.

The Administrative Support II position provides advanced administrative support to the school administration and staff, overseeing office operations, student records, and financial processes. This role oversees office staff, manages budgets and school fees, maintains confidential student records, and supports school events and communications. It requires strong organizational, financial, and interpersonal skills, and experience in a school environment is preferred.

This position is paid on grid FS of the Classified Staff grid, with a current range of $23.96 TO $30.34 per hour.

Key Duties and Responsibilities

Administrative Support

• Provides administrative support to school/department operations
• Manages correspondence, scheduling, and serves as a key contact for staff, students, parents, and the public
• Prepares and distributes communications, reports, and documentation
• Maintains organized records and supports school events and communications, including emergencies

Student Records / Attendance

• Maintains accurate, confidential student records in compliance with legislation
• Processes attendance and responds to related inquiries
• Assists with student-related administrative tasks

Finance & Budget

• Supports budget management, financial tracking, and reporting
• Processes transactions, purchase orders, and reconciliations
• Assists with timesheets, record accuracy, and financial procedures

Technology

• Supports digital platforms, communications, and office systems
• Maintains office equipment and coordinates technical support
• Updates website and digital tools as needed

Desirable Qualifications:

• High School Diploma or equivalent.
• Post-secondary training in office administration or a related field is preferred.
• Minimum of 3–5 years of administrative experience, preferably in a school or educational environment.
• Demonstrated experience in financial management, including budgets, fees, and reconciliations.
• Strong knowledge of student record management and provincial/district guidelines.
• Excellent organizational, time management, and multitasking skills.
• Proficiency with computers and office software such as Google Workspace, Powerschool Atrieve and Powerschool SIS.
• Ability to handle sensitive and confidential information with discretion and confidentiality.
• Strong interpersonal and communication skills; ability to interact professionally with staff, students, parents, and the public.
• Professional and friendly demeanor when interacting with students, staff, families, and the public.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Ability to work independently and as part of a team, displaying initiative and flexibility.
• Attention to detail in document preparation, filing, and record-keeping.
• Adaptability to evolving office technology and administrative processes.

For more information about the Red Deer Public School District, visit our website at: www.rdpsd.ab.ca

This competition will remain open until a suitable candidate is found and will close without notice once a shortlist has been selected.

All internal and external applicants from any current assignment are welcome to apply for this position.

Red Deer Public Schools is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and we welcome applications from all qualified individuals. If accommodations or supports are required for you to attend this interview, please notify us prior to the day of the interview.

Byvirtue of the submission ofan application, the applicant agrees that the Associate Superintendent, PeopleServices or designatecan contact previous employersfor the purpose of conductingconfidential reference checks whether or not the applicant has listeda reference for that employer.

We thank all applicants for their interest but advise that only those selected for an interview will be contacted. A current Vulnerable Sector Criminal Record Check will be required of new employees.