Administrative Assistant - Calgary Christian Secondary School - Part-Time Temporary

Palliser School Division; Calgary; On-site; CAD 30,000 - 47,000; Part time

Benefits offered by this job

ASEBP co-pay benefit

Job summary

Palliser School Division is seeking a part-time Administrative Assistant at Calgary Christian Secondary School to support the Principal and school administrators. The position is temporary, 0.64 FTE, based on site in Calgary.

Responsibilities include handling mail and email, coordinating meetings, maintaining files, processing attendance and reports, and supporting student information systems. Applicants should have a post-secondary administrative diploma and 3–5 years of related experience.

Qualifications

• Post-secondary diploma in administrative assistant program.
• 3–5 years related administrative support experience.
• Experience with standard accounting software.
• Experience with Edsembli/PowerSchool, SIRS and KEV.
• Equivalent combination of related education and experience may be considered.

Responsibilities

• Serves as Administrative Assistant to the Principal and administrators; sorts mail, coordinates meetings, and handles routine inquiries.
• Provides reception support, schedules rooms, maintains inventories, and distributes supplies.
• Maintains school and student files, prepares reports, and supports the Student Information System.
• Processes attendance records, staff leave, enrolment changes, and assists with report cards and communications.
• Performs other related duties as assigned by administration.

Skills

Interpersonal skills

Customer service

Time management

Organizational skills

Word processing

Education

Post-secondary diploma in Administrative Assistant program

Tools

Edsembli/PowerSchool

SIRS

KEV

Accounting software

Job description

Part-Time Administrative Assistant (Temporary)

Location: Calgary Christian Secondary School

Anticipated Start Date: As soon as possible

Anticipated End Date: December 18, 2026 (may be extended)

Assignment: Administrative Assistant

FTE: 0.64

The Palliser School Division is committed to engendering and supporting the values of the broader society: empathy, integrity, respect, trust, and responsibility. If the children of this community are to realize these values, the division acknowledges its responsibility to provide an exemplary education. Students come first. Learning is our central purpose. Public education serves the common good. The Palliser School Division encourages an inclusive and equitable workplace, which supports our diverse student and employee community. We encourage all applicants to join our dynamic, diverse, and collaborative culture and welcome applications from all qualified individuals.

Located in the City of Calgary and supporting students from Grade 7-12, Calgary Christian Secondary School invites enthusiastic individuals to apply for the Temporary, Part-Time Administrative Assistant position available immediately. Calgary Christian School is a community, called and dedicated to integrate faith and learning, reaching for excellence in equipping responsive citizens of God’s Kingdom through Christ-centered educational environment. The campus is located in the west end of Calgary and welcomes staff, students and the community into a family atmosphere while ensuring a safe and secure facility with loving and caring teachers.

Benefits

• Alberta School Employee Benefits Plan (ASEBP) co-pay benefit structure available

Responsibilities

• Serves as Administrative Assistant to the Principal and administrators in the school. Sorts and refers mail and e-mail, answering routine correspondence as necessary. Coordinates meetings and conferences. Screens calls and provides factual information regarding the operation of the school. Prepares form letters and notices. Takes minutes at staff meetings as required.
• Ensures provision of reception service to telephone and counter callers, relays messages, and makes appointments and supplies factual information, including basic school policy and procedures. Maintains inventories and distributes requisitions for supplies and services. Distributes office supplies.
• Schedules conference and meeting rooms. As required, may assist with bookings, arranges transportation, processes release forms, permission slips, and notices according to established procedures for field trips.
• Maintaining office files, wall charts, bulletin boards, etc. Responsible for the production of school newsletters, and teacher/ student handbooks/agendas.
• Processes and verifies school staff absentee and vacation records for the school according to established procedures. Prepares reports and summaries as requested by the Principal. Completes work relating to the student information system.
• Assigns duties applicable to the recording and processing of attendance information, and the telephoning of parents to verify attendance. Assists in maintaining accurate school enrolment records by processing changes to personal data, class lists, and additions and deletions to the school. Compiles reports and summaries as necessary.
• Ensuring data relating to the Student Information System (SIS) is accurately entered.
• Assigns duties applicable to the documentation and maintenance of school and student files. Ensures processing of student records. Requisitions cumulative records. Records promotion information, student registration, etc. and files test results, and reports dealing with social and personal problems. Forwards cumulative record folders as required.
• As required, coordinates the processing and preparation of electronic report cards. May involve the distribution, collection, and verification of mark-gathering documents and the coordination of processes for preparation of report cards.
• Perform other related duties as assigned by administration.

Qualifications

• Post-secondary diploma in a recognized administrative assistant program (i.e. Administrative Information Management Diploma or equivalent)
• Three to five years related administrative support experience in an office environment
• Experience with standard accounting software programs
• Experience with “Edsembli or PowerSchool”, “SIRS” and “KEV”
• An equivalent combination of directly related post-secondary education and directly related experience may be considered.

Demonstrated Skills and Competencies

• Proficiency in word processing applications.
• Demonstrated electronic search technique skills.
• Accurate keyboarding skills an asset. Demonstrated organizational and time management skills.
• Demonstrated interpersonal skills with a strong customer service orientation.
• Must be able to take initiative, be self- motivated and have the ability to work independently.
• The ability to work with constant interruptions.
• Must be a continuous learner.
• Must possess the ability to relate to students and staff and to participate collaboratively in a creative learning team environment.
• Personal suitability.
• Successful Criminal Reference Check, including vulnerable sectors (within 3 months of contract start date).

To support the Faith-Based Vision of the school and the society, the hire should also possess:

• A commitment to Christian education.
• Provide a Statement of personal Christian Faith detailing a commitment to Christian Faith and education, with an accompanied letter of Pastoral reference (required).

In order to maintain a safe and secure working environment, applicants new to The Palliser School Division must provide:

• Criminal Record Check, including vulnerable sector check from Local Police Service or RCMP detachment;
• Social Insurance Number (SIN) card or document issued by Service Canada; SIN card/document must be in current legal name. Name on SIN card/document must match your Government Issued ID and Criminal Record Check;
• Government issued ID - valid driver's license, valid passport or Nexus card.

We thank all those who apply, but only those candidates selected for an interview will be contacted.

By virtue of the submission of an application, the applicant agrees that the superintendent or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the applicant has listed a reference for that employer.

Jason Kupery, Associate Superintendent

Palliser School Division

https://www.pallisersd.ab.ca/

https://www.pallisersd.ab.ca/hr/career-opportunities