Administrative Assistant- FT Temp - Eastbrook Elementary

Grasslands; Brooks; On-site; CAD 38,000 - 54,000; Full time

Benefits offered by this job

Health Spending Account

Paid Sick Leave

Family Medical Leave

Paid Personal Leave

6D Health & Wellness discount

Job summary

Grasslands Public Schools seeks a School Administrative Assistant at Eastbrook Elementary for a temporary, full-time contract running November 16, 2026, to June 29, 2027. The role emphasizes office administration, welcoming interactions, and efficient school operations.

You will support students, families, and staff, ensuring efficient attendance records and reliable SIS functionality while contributing to a positive school culture and customer service excellence.

Qualifications

• Demonstrates strong communication skills and professional interactions.
• Ability to adapt to changing priorities in a busy school environment.
• Excellent organizational and time-management abilities.
• Works independently and as part of a collaborative team.

Responsibilities

• Act as first point of contact for students, staff, and visitors.
• Update attendance in the SIS platform as required.
• Provide PowerSchool SIS support to staff and parents.
• Maintain and organize office supplies and resources.
• Manage school web resources and communications, calendar, events.

Skills

Strong communication

Resilience

Time management

Teamwork

Professionalism

Education

High School Diploma or equivalent

Two years office administration experience

Tools

PowerSchool SIS

Job description

Position: SchoolAdministrative Assistant

Location: Eastbrook Elementary

Contract Type: Temporary 1.00 FTE; Full Time (approximately 35 hours per week)

• Monday - Thursday: 8:00 AM to 3:45 PM
• Friday: 8:00 AM to 3:30 PM

Duration of Position: November 16, 2026- June 29, 2027 (See important note below)

IMPORTANT NOTE

This is a temporary contract position and is expected to run from November 16, 2026, to June 29, 2027. This timeline is contingent on the return of the permanent employee being replaced. Accordingly, this position may end earlier than June 29, 2027 (with notice provided as per Alberta Employment Standards) or it may be extended past the anticipated end date.

ABOUT THE POSITION

We are seeking applications for a School Administrative Assistant, at Eastbrook Elementary, under a Full-Time Temporary contract beginning on November 16, 2026, and ending on June 29, 2027.

This role primarily supports the school through office administration duties. To ensure continuity of service for students, staff, and visitors, the successful candidate must demonstrate both strong administrative aptitude and a willingness to develop business and office administration technical skills over time. In addition, key competencies include resilience, adaptability, the ability to work effectively in a changing environment, capacity to manage competing priorities and setbacks, problem-solving skills, and the ability to remain effective under pressure. These skills are essential in a fast-paced, service-oriented school environment.

As the first point of contact for students, parents, visitors, and community members, the School Administrative Assistant plays an important role in representing the school and supporting a positive, welcoming environment. The successful candidate will be patient, reflective, kind, and enjoy working with adolescents. They will consistently demonstrate professionalism, courtesy, and respect in all interactions, fostering strong relationships and a welcoming school culture. Exceptional customer service, communication, and teamwork skills are essential to the collaborative and effective delivery of school services.

ABOUT THE SCHOOL

Eastbrook Elementary School is a dynamic and diverse elementary school serving our local communities and families. Our mosaic of families from around the world and those that have called Brooks and Alberta home for generations reflects the multicultural makeup of Canada. Our diversity will help prepare our students to be Global Citizens. We pride ourselves in offering engaging learning opportunities in various programs that challenge our students and encourage them to exceed their own expectations. Our staff and service providers deliver interventions and support to ensure the greatest opportunity for success for all students. We currently serve approximately 465 students from PreKindergarten to Grade 6. We offer a comprehensive PUF program for 3 & 4-year-olds, an Early English Language Learners program for qualifying 4-year-olds, an English Language Learner program for students arriving with little or no English language skills, and an engaging learning program for Grades Kindergarten to Grade 6. We pride ourselves on our Student Support Services, who collaborate with teachers, families, community services and Grasslands Division Student Support Services to ensure we meet all our learners' needs. At Eastbrook Elementary School, we envision a community of learners dedicated to student success. At Eastbrook Elementary School, we welcome all students whose unique personalities and individuality contribute to the richness of our school culture. We embrace all students and celebrate the diversity they bring in all its forms. We pride ourselves on providing a welcoming, caring, and safe environment wherein students can grow and develop the knowledge, skills, and attitudes to become responsible citizens. Teaching is responsive to the needs of our students, who are actively engaged as partners in their learning. Our school is a focal point of the community, and we strive to serve as a gathering space and a resource for families. As part of Grasslands Public Schools, we believe in fostering students to become engaged thinkers and ethical citizens with an entrepreneurial spirit.

ABOUT GRASSLANDS PUBLIC SCHOOLS

Grasslands is a public school division serving the City of Brooks and surrounding County of Newell, with a student population of about 3,577. We have three elementary school locations within the City of Brooks and seven rural locations throughout the County of Newell in addition to seven colony school locations.

• Our Vision: A community of Learners dedicated to student success
• Our Mission: To provide opportunities that inspire students to achieve and succeed as resilient learners who positively impact their communities.
• Our Values: Collaboration, Integrity, Diversity Equity & Inclusion, Wellness & Resilience, Engagement, Innovation, Accountability, and Transparency

OUR VALUE PROPOSITION TO YOU

• 92% of benefit premiums are paidincluding Extended Health, Dental, Extended Disability, Life, and AD&D coverage.
• Health Spending Account (for contracts of at least 5 consecutive months)
• Paid Sick Leave of up to 15 days per year.
• Family Medical Leave of up to 3 days per year.
• Paid Personal Leave of up to 3 days per year.

Additional Perks

• 6D Health & Wellness offer s Grasslands staff 15% off services.

To learn more about us please visit:

• Grasslands Public Schools website at: grasslands.ab.ca
• Grasslands Public Schools 2026-2027 School Year Calendar

Job Duties

• Act as a first point of contact and administrative support for Eastbrook Elementary students, staff, parents, and community members
• Update student attendance information in the SIS platform, as required
• Act as general PowerSchool SIS platform support, for staff and parents at the school
• Maintain, order and organize office, school, and instructional supplies
• Manage web resources includingdigital communications, newsletter, events, and the school calendar
• Other duties as assigned

Ideal candidates skills & abilities

• Strong communication skills, including written, verbal, and reading comprehension, with the ability to communicate clearly and professionally with a variety of audiences.
• Demonstrates resilience, adaptability, and sound judgment when responding to changing priorities, challenges, and competing demands in a busy school environment.
• Strong organizational and time-management skills, with the ability to prioritize tasks, multitask effectively, and meet deadlines.
• Works independently with initiative while also contributing positively as a collaborative and supportive team member.
• Demonstrates professionalism, diplomacy, discretion, and emotional intelligence in all interactions.
• Communicates respectfully and effectively, maintaining composure and a solution-focused approach in challenging or high‑pressure situations.
• Builds and maintains positive, productive working relationships with students, families, staff, and community members.
• Provides outstanding customer service with a commitment to creating a welcoming, supportive, and inclusive environment for all visitors.
• Respects and values all individuals, demonstrates sensitivity to diverse backgrounds and experiences, and contributes to an inclusive school culture.
• Demonstrates personal integrity, trustworthiness, and confidentiality, and establishes positive rapport with students and colleagues.
• Understands and supports Grasslands Public Schools’ mission, values, and commitment to student success.
• Recognizes how the role contributes to the effectiveness of the school, division, and broader community.
• Enjoys working with Elementary level students, including Pre K and Kindergarten, and demonstrates patience, empathy, and a student‑centred approach.
• Demonstrates strong teamwork, collaboration, and relationship‑building skills.
• Thrives in a busy, dynamic, and sometimes noisy school environment while maintaining accuracy, professionalism, and a positive attitude.

Education and Certifications

• High School Diploma or equivalent
• Minimum of two years' of office administration experience

Considered an asset but not a requirement

• Post-secondary training in education, Educational Assistant, child development, or a related field
• Familiarity with PowerSchool Student Information System would be considered an asset

- A combination of the minimum education requirements and relevant experience may be considered-

PRE-EMPLOYMENT CONDITIONS

• A Current Criminal Record Check (CRC) with Vulnerable Sector Check (VSC).
• The original document is required to be submitted, and reported within the last 6 months of hire date.

Applicants cannot work before a clear CRC with VSC has been provided and cleared by the Superintendent.