Administrative Assistant E

Avenue.io Inc.; Edmonton; Hybrid; CAD 39,000 - 45,000; Full time

Job summary

Edmonton Public Schools is seeking a detail-oriented administrative professional to split responsibilities between front-desk customer service and back-office financial administration on a general hybrid schedule.

You will manage front-desk duties, student registrations, and financial records using QuickBooks and PowerSchool, ensuring accuracy in reports and data. The role supports students, families, staff, and visitors with a collaborative team environment.

Qualifications

• Completion of a post-secondary program in a relevant course of study.
• A minimum of two years of experience, preferably in a school environment.
• Ability to prioritize workload to meet deadlines.
• Exceptional customer service orientation.
• Excellent communication, interpersonal and organizational skills.
• Microsoft Office, Google Workspace, PowerSchool, QuickBooks.
• First Aid.

Responsibilities

• Provide rotating front-desk support fostering a warm, welcoming, and inclusive environment for students, families, staff, and visitors; managing incoming phone calls; updating student attendance records; and monitoring door entry security.
• Serve as the school’s primary contact for the student registration life-cycle, coordinating new registrations, student transfers, pre-enrolments, and demographic data management.
• Maintain complete financial records for School Generated Funds using QuickBooks, including managing cash floats, issuing receipts for funds collected by staff/students, processing cheques and refunds, and maintaining organized deposit, cheque, and report files.
• Manage school-allocated financial records by coding invoices through Markview, reviewing account coding and purchase details for staff iExpense and MasterCard transactions, assisting staff with e-Biz submissions, and resolving supplier inquiry/payment issues.
• Manage school fee collections, online payment allocations, and the distribution of student bus passes.
• Guide and support the primary PowerSchool Administrator to ensure complete accuracy in registrations, master timetables, class schedules, and provincial data reporting.

Skills

Customer service

Communication

Organizational skills

Multitasking

Deadline management

Education

Post-secondary program in a relevant field

Tools

QuickBooks

Markview

PowerSchool

e-Biz submissions

MasterCard (transactions)

Job description

Status

FTE: 1.000

Position Summary

This role operates on a general hybrid schedule, splitting responsibilities between front-desk customer service and back-office financial administration.

Job Duties/Responsibilities

• Provide rotating front-desk support fostering a warm, welcoming, and inclusive environment for students, families, staff, and visitors; managing incoming phone calls; updating student attendance records; and monitoring door entry security.
• Serve as the school’s primary contact for the student registration life-cycle, coordinating new registrations, student transfers, pre-enrolments, and demographic data management.
• Maintain complete financial records for School Generated Funds using QuickBooks, including managing cash floats, issuing receipts for funds collected by staff/students, processing cheques and refunds, and maintaining organized deposit, cheque, and report files.
• Manage school-allocated financial records by coding invoices through Markview, reviewing account coding and purchase details for staff iExpense and MasterCard transactions, assisting staff with e-Biz submissions, and resolving supplier inquiry/payment issues.
• Manage school fee collections, online payment allocations, and the distribution of student bus passes.
• Guide and support the primary PowerSchool Administrator to ensure complete accuracy in registrations, master timetables, class schedules, and provincial data reporting.

Education/Qualifications

• completion of a post-secondary program in a relevant course of study
• a minimum of two years of experience, preferably in a school environment
• ability to prioritize workload to meet deadlines
• exceptional customer service orientation
• excellent communication, interpersonal and organizational skills
• Microsoft Office, Google Workspace, PowerSchool, QuickBooks
• First Aid
  

Rate of Pay

$28.12 - $32.74 per hour

Closing

Closing date for this competition is November 9, 2026

Only those applicants being considered will be contacted. This position is covered by a collective agreement between CUPE Local 3550 and the Board of Trustees. The Collective Agreement may be viewed at www.epsb.ca/ourdistrict/careers/support/#HP1

About Edmonton Public Schools

We are the second largest school division in Alberta, serving students, families and communities throughout Edmonton. At Edmonton Public Schools, we provide a range of programs, learning spaces and supports that enhance pathways for student success.

Our Division is committed to diversity and inclusivity; we are listening, we are learning, and we are committed.

Edmonton Public Schools aspires to be a learning community where every individual belongs, is included and experiences success. We strive to empower staff to reach their goals in a diverse, equitable and inclusive workplace that values their lived experiences. We are seeking individuals like you, who reflect the students and families we serve.

Together, we are stronger.