Administrative Services Coordinator (Maternity Leave)

Whistler Personnel; Whistler; Presencial; CAD 36.000 - 39.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Extended health benefits after 3 meses

Birthday leave (paid day off)

Education allowance up to $500

Equal opportunity employer

Descripción de la vacante

Whistler Personnel Solutions Inc. is seeking an organized Administrative Services Coordinator for temporary maternity-leave coverage in Whistler, BC. The role is full-time, 40 hours per week, with 9:00 AM–5:00 PM hours Monday to Friday and some flexibility.

Starting wage is $26–$28/hour, with extended health benefits after 3 months and an education allowance for professional development. The ideal candidate will have strong proofreading, formatting, and organizational skills, proficiency in

Formación

• Strong attention to detail with proofreading and formatting skills.
• Comfortable using Word, Excel, and PDF software.
• Basic accounting knowledge and strong time management.
• Excellent written and verbal communication; phone etiquette.
• Experience preparing legal documents for LTO is an asset.

Responsabilidades

• Prepare and submit legal and administrative forms, including Form B, Form F, and Form I Bylaw submissions.
• Assist with preparing, proofreading, formatting, and compiling meeting notices and minutes.
• Support budget and levy processing and data entry.
• Track submissions, outstanding notices, and important deadlines.
• Review welcome packages and respond to inquiries from owners, lawyers, and real estate agents.

Conocimientos

Attention to detail

Proofreading

Formatting

Organizational skills

Herramientas

Microsoft Word

Excel

PDF software

Descripción del empleo

We are looking for an organized, detail-oriented Administrative Services Coordinator to join a supportive team in Whistler! Ideal for someone with administrative and financial support experience who enjoys keeping things running smoothly and is looking for a great opportunity to grow their skills. Offering a competitive wage, full-time hours, extended health benefits, and additional employee perks.

About the Role, Benefits & Perks:

• Full-time , 40 hours per week, year round, in Whistler, BC.
• Monday–Friday, 9:00 AM–5:00 PM, with some flexibility.
• Administrative Services Coordinator is for a temporary maternity leave coverage for approximately 1.5–2 years.
• Starting wage of $26–$28/hour, depending on experience.
• Extended health benefits after 3 months (employee pays 50%).
• Paid day off for your birthday.
• Education allowance of up to $500 to support professional development.
• Equal opportunity employer committed to diversity, equity, and inclusion.

The Perfect Candidate:

• Strong attention to detail with excellent proofreading, formatting, and organizational skills.
• Comfortable using Microsoft Word, Excel, and PDF software (Adobe or Foxit).
• Basic accounting knowledge and strong time management skills.
• Confident communicator with strong written and verbal communication skills, including phone etiquette.
• Experience preparing legal documents for submission to the Land Title Office (LTO) is an asset.

Responsibilities Include:

• Prepare and submit required legal and administrative forms, including Form B, Form F, and Form I Bylaw submissions.
• Assist with preparing, proofreading, formatting, and compiling meeting notices and minutes.
• Support budget and levy processing and data entry.
• Track submissions, outstanding notices, and important deadlines.
• Review welcome packages and respond to inquiries from owners, lawyers, and real estate agents.

Tip for Out-of-Town Applicants: If you are currently living outside the area, be sure to tell us about your plans to relocate including if you’ve already secured or researched local accommodation and your planned arrival date. Only candidates currently holding a valid Canadian work permit will be considered. Click here for some resources