Administrative Services Coordinator, Legal Operations

AgeCare Corporate; Calgary; On-site; CAD 68,000 - 92,000; Full time

Benefits offered by this job

Competitive salary

Health benefits

Job summary

AgeCare Corporate is seeking an Administrative Services Coordinator, Legal Operations to strengthen the Legal team's operations in Calgary. You will support contract management, litigation tracking, and document control while liaising with internal stakeholders and external counsel.

The role emphasizes process improvements, policy administration, and agile coordination to meet regulatory and corporate needs. A healthcare background and strong MS Office skills are assets for success in this team.

Qualifications

• Post-secondary education in legal studies or business administration is required or highly relevant.
• A legal assistant diploma or related undergraduate degree is an asset.
• 3–5 years of progressively responsible experience in a legal department or similar setting.
• Experience in healthcare sector is an asset.
• Strong organizational skills with attention to detail and deadlines.

Responsibilities

• Coordinate legal intake and contract processes, including requests, approvals, renewals, obligations, and records.
• Support corporate transactions, due diligence, governance activities, and coordination with external counsel.
• Manage litigation tracking, confidential files, document collection, research, reporting, and legal spend administration.
• Support policy administration, including templates, inventories, repositories, and review workflows.
• Coordinate team projects, initiatives, and technology solutions, with process improvements.
• Prepare correspondence, reports, and documentation to support legal and business requirements.
• Develop relationships with internal and external stakeholders and serve as a point of contact for legal requests.
• Identify issues and opportunities for improvement and support risk, change, quality, and safety practices.

Skills

Legal operations

Contract management

Document control

Research ability

Cross-functional collaboration

Education

Post-secondary education in legal studies or business administration

Legal assistant diploma or related undergraduate degree (asset)

Tools

Microsoft Word

Microsoft Excel

SharePoint

Visio

Adobe Acrobat

Contract management software

Job description

Work Location: AgeCare Corporate OfficeAddress: 19655 Walden Blvd SE Calgary, AB T2X 0N7Employment Type: FT RegularThe OpportunityThe Administrative Services Coordinator, Legal Operations provides administrative and operational support to AgeCare’s Legal team, working closely with the General Counsel & Vice President, Legal and Corporate Services and other legal professionals. This role supports a broad range of corporate and health law matters, including document and contract management, drafting and review, research, project coordination, file and records management, policy support, and responding to information requests from internal and external stakeholders.Working with limited guidance, you will help identify needs, resolve routine issues, and ensure effective and efficient legal operations. This position is a member of the administrative team supporting the Executive and provides back up coverage as needed. This includes support for other administrative professionals and reception functions during absences or peak workload periods.What You Will DoCoordinate legal intake and contract processes, including requests, approvals, renewals, obligations, and contract records.Support corporate transactions, due diligence, governance activities, corporate records, and coordination with external counsel.Manage litigation tracking, confidential legal files, document collection, research, reporting, and legal spend administration.Support policy administration, including maintaining templates, inventories, repositories, and coordinating review and approval processes.Coordinate Legal team projects, programs, and initiatives, including process improvements, technology solutions, and standardized procedures.Prepare correspondence, reports, and documentation to support legal and business requirements.Develop and maintain effective relationships with internal and external stakeholders and serve as a key point of contact for legal requests.Identify issues and opportunities for improvement, adapt to changing priorities, and proactively support effective risk, change, quality, and safety practices.What You BringPost-secondary education in legal studies, business administration or a related discipline. A legal assistant diploma or relevant undergraduate degree is an asset.3–5 years of progressively responsible experience in a legal department, law firm, professional services organization or similar private or public sector setting of significant size, complexity and diversity is preferred.Experience in the healthcare sector is an asset.Strong commitment to operating within a team environment and the ability to work with others to achieve common goals.Demonstrated ability to work independently with limited day-to-day guidance, exercise sound judgment and appropriately escalate matters when required.Demonstrated ability to take ownership of processes and responsibilities from initiation through completion, including proactively managing follow-up and deadlines.Well- developed organizational and prioritization skills, with the ability to manage multiple concurrent matters and competing priorities.Exceptional attention to detail and accuracy in handling legal documents, contracts, records, and confidential information.Strong proficiency with Microsoft Office, particularly SharePoint, Word, Excel, Visio, and Adobe.Ability to quickly learn new business and legal technology.What We OfferCompetitive pay and benefits: Competitive salary, health benefits, and paid time off.Career growth: Opportunities for training, education, and advancement.Supportive Culture: A diverse and inclusive team.Meaningful work: Work that helps employees bring their best to work and provide exceptional care to the residents we serve.Recognition: A workplace where hard work is valued and celebrated.About AgeCareFor more than 25 years, AgeCare has been dedicated to creating vibrant, supportive communities where residents receive high-quality care and build meaningful connections. With more than 50 communities across Alberta, British Columbia, and Ontario, we provide a comfortable, home-like environment where residents can age with dignity and respect.Guided by our values of trust, quality, respect, and teamwork, our compassionate and dedicated team is central to our success and to the quality of life our residents experience every day.Ready to Make a Difference?If you’re passionate about delivering exceptional care and excited to join a compassionate, dedicated team, AgeCare is the place for you!AgeCare values diversity and inclusion and encourages all qualified individuals to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.#LI-NG1If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!