Administrative Services Coordinator, Legal Operations

AgeCare Ltd.; Calgary; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

AgeCare Ltd. is seeking an Administrative Services Coordinator, Legal Operations in Calgary to provide administrative and operational support to the Legal team.

You will assist with contract management, drafting and review, research, and project coordination in a healthcare setting. The role requires 3–5 years in a legal department or similar environment, with strong Microsoft Office skills and the ability to manage multiple tasks, deadlines, and confidential information.

Qualifications

• Post-secondary education in legal studies or business administration.
• 3–5 years of progressively responsible experience in a legal department or similar setting.
• Healthcare sector experience is an asset.
• Strong ability to work independently with limited day-to-day guidance and exercise sound judgment.
• Excellent organizational and prioritization skills with attention to detail.

Responsibilities

• Coordinate legal intake and contract processes, including requests, approvals, renewals, obligations, and contract records.
• Support corporate transactions, due diligence, governance activities, corporate records, and coordination with external counsel.
• Manage litigation tracking, confidential legal files, document collection, research, reporting, and legal spend administration.
• Support policy administration, maintaining templates, inventories, repositories, and coordinating review and approval processes.
• Coordinate Legal team projects, programs, and initiatives, including process improvements, technology solutions, and standardized procedures.
• Prepare correspondence, reports, and documentation to support legal and business requirements.
• Develop relationships with internal and external stakeholders and serve as a key point of contact for legal requests.
• Identify issues and opportunities for improvement, adapt to changing priorities, and proactively support risk, change, quality, and safety practices.

Skills

Microsoft Office

SharePoint

Word

Excel

Visio

Adobe

Education

Legal studies

Business administration

Legal assistant diploma

Tools

SharePoint

Word

Excel

Visio

Adobe

Job description

**The Opportunity**The Administrative Services Coordinator, Legal Operations provides administrative and operational support to AgeCare’s Legal team, working closely with the General Counsel & Vice President, Legal and Corporate Services and other legal professionals. This role supports a broad range of corporate and health law matters, including document and contract management, drafting and review, research, project coordination, file and records management, policy support, and responding to information requests from internal and external stakeholders.Working with limited guidance, you will help identify needs, resolve routine issues, and ensure effective and efficient legal operations. This position is a member of the administrative team supporting the Executive and provides back up coverage as needed. This includes support for other administrative professionals and reception functions during absences or peak workload periods.**What You Will Do*** Coordinate legal intake and contract processes, including requests, approvals, renewals, obligations, and contract records.* Support corporate transactions, due diligence, governance activities, corporate records, and coordination with external counsel.* Manage litigation tracking, confidential legal files, document collection, research, reporting, and legal spend administration.* Support policy administration, including maintaining templates, inventories, repositories, and coordinating review and approval processes.* Coordinate Legal team projects, programs, and initiatives, including process improvements, technology solutions, and standardized procedures.* Prepare correspondence, reports, and documentation to support legal and business requirements.* Develop and maintain effective relationships with internal and external stakeholders and serve as a key point of contact for legal requests.* Identify issues and opportunities for improvement, adapt to changing priorities, and proactively support effective risk, change, quality, and safety practices.**What You Bring*** Post-secondary education in legal studies, business administration or a related discipline. A legal assistant diploma or relevant undergraduate degree is an asset.* 3–5 years of progressively responsible experience in a legal department, law firm, professional services organization or similar private or public sector setting of significant size, complexity and diversity is preferred.* Experience in the healthcare sector is an asset.* Strong commitment to operating within a team environment and the ability to work with others to achieve common goals.* Demonstrated ability to work independently with limited day-to-day guidance, exercise sound judgment and appropriately escalate matters when required.* Demonstrated ability to take ownership of processes and responsibilities from initiation through completion, including proactively managing follow-up and deadlines.* Well- developed organizational and prioritization skills, with the ability to manage multiple concurrent matters and competing priorities.* Exceptional attention to detail and accuracy in handling legal documents, contracts, records, and confidential information.* Strong proficiency with Microsoft Office, particularly SharePoint, Word, Excel, Visio, and Adobe.* Ability to quickly learn new business and legal technology.**What We Offer*** Competitive pay and benefits: Competitive salary, health benefits, and paid time off.* Career growth: Opportunities for training, education, and advancement.* Supportive Culture: A diverse and inclusive team.* Meaningful work: Work that helps employees bring their best to work and provide exceptional care to the residents we serve.* Recognition: A workplace where hard work is valued and celebrated.**About AgeCare**For more than 25 years, AgeCare has been dedicated to creating vibrant, supportive communities where residents receive high-quality care and build meaningful connections. With more than 50 communities across Alberta, British Columbia, and Ontario, we provide a comfortable, home-like environment where residents can age with dignity and respect.Guided by our values of trust, quality, respect, and teamwork, our compassionate and dedicated team is central to our success and to the quality of life our residents experience every day.**Ready to Make a Difference?**If you’re passionate about delivering exceptional care and excited to join a compassionate, dedicated team, AgeCare is the place for you!AgeCare values diversity and inclusion and encourages all qualified individuals to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.