Administrative Services Coordinator, Legal Operations

ACML AgeCare Management Ltd.; Calgary; On-site; CAD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Health benefits

Paid time off

Career growth

Supportive culture

Meaningful work

Recognition

Job summary

AgeCare seeks an Administrative Services Coordinator, Legal Operations to provide administrative and operational support to the Legal team at the Calgary corporate office. You will handle contract processes, docs, research, and project coordination, ensuring efficient legal operations and responsiveness to stakeholders.

You will work with the General Counsel & Vice President, Legal and Corporate Services, supporting policy administration, governance activities, and cross-functional initiatives.

Qualifications

• 3–5 years of progressive experience in a legal department or similar setting.
• Experience in healthcare sector is an asset.
• Strong ability to manage documents, contracts and records meticulously.
• Demonstrated organizational and prioritization skills with multiple priorities.
• Ability to work independently with limited day-to-day guidance.

Responsibilities

• Coordinate legal intake and contract processes including approvals and renewals.
• Support corporate transactions, due diligence and governance activities.
• Manage litigation tracking, confidential files, research and reporting.
• Support policy administration with templates, inventories and approvals.
• Coordinate legal team projects, including process improvements and tech tools.
• Prepare correspondence and documentation to support legal and business needs.
• Build relationships with internal/external stakeholders and handle requests as contact.
• Identify issues and opportunities for improvement and adapt to priorities.

Skills

Team collaboration

Independent work

Organizational skills

Attention to detail

Legal document management

Contract management

Education

Post-secondary education in legal studies

Legal assistant diploma

Tools

Microsoft Office

SharePoint

Word

Excel

Visio

Adobe

Job description

Work Location: AgeCare Corporate Office Address: 19655 Walden Blvd SE Calgary, AB T2X 0N7 Employment Type: FT Regular

The Opportunity

The Administrative Services Coordinator, Legal Operations provides administrative and operational support to AgeCare’s Legal team, working closely with the General Counsel & Vice President, Legal and Corporate Services and other legal professionals. This role supports a broad range of corporate and health law matters, including document and contract management, drafting and review, research, project coordination, file and records management, policy support, and responding to information requests from internal and external stakeholders. Working with limited guidance, you will help identify needs, resolve routine issues, and ensure effective and efficient legal operations. This position is a member of the administrative team supporting the Executive and provides back up coverage as needed. This includes support for other administrative professionals and reception functions during absences or peak workload periods.

What You Will Do

• Coordinate legal intake and contract processes, including requests, approvals, renewals, obligations, and contract records.
• Support corporate transactions, due diligence, governance activities, corporate records, and coordination with external counsel.
• Manage litigation tracking, confidential legal files, document collection, research, reporting, and legal spend administration.
• Support policy administration, including maintaining templates, inventories, repositories, and coordinating review and approval processes.
• Coordinate Legal team projects, programs, and initiatives, including process improvements, technology solutions, and standardized procedures.
• Prepare correspondence, reports, and documentation to support legal and business requirements.
• Develop and maintain effective relationships with internal and external stakeholders and serve as a key point of contact for legal requests.
• Identify issues and opportunities for improvement, adapt to changing priorities, and proactively support effective risk, change, quality, and safety practices.

What You Bring

• Post‑secondary education in legal studies, business administration or a related discipline.
• A legal assistant diploma or relevant undergraduate degree is an asset.
• 3–5 years of progressively responsible experience in a legal department, law firm, professional services organization or similar private or public sector setting of significant size, complexity and diversity is preferred.
• Experience in the healthcare sector is an asset.
• Strong commitment to operating within a team environment and the ability to work with others to achieve common goals.
• Demonstrated ability to work independently with limited day-to-day guidance, exercise sound judgment and appropriately elevate matters when required.
• Demonstrated ability to take ownership of processes and responsibilities from initiation through completion, including proactively managing follow-up and deadlines.
• Well‑developed organizational and prioritization skills, with the ability to manage multiple concurrent matters and competing priorities.
• Exceptional attention to detail and accuracy in handling legal documents, contracts, records, and confidential information.
• Strong proficiency with Microsoft Office, particularly SharePoint, Word, Excel, Visio, and Adobe.
• Ability to quickly learn new business and legal technology.

What We Offer

• Competitive pay and benefits: Competitive salary, health benefits, and paid time off.
• Career growth: Opportunities for training, education, and advancement.
• Supportive Culture: A diverse and inclusive team.
• Meaningful work: Work that helps employees bring their best to work and provide exceptional care to the residents we serve.
• Recognition: A workplace where hard work is valued and celebrated.

About AgeCare

For more than 25 years, AgeCare has been dedicated to creating vibrant, supportive communities where residents receive high-quality care and build meaningful connections. With more than 50 communities across Alberta, British Columbia, and Ontario, we provide a comfortable, home‑like environment where residents can age with dignity and respect. Guided by our values of trust, quality, respect, and teamwork, our compassionate and dedicated team is central to our success and to the quality of life our residents experience every day.

AgeCare values diversity and inclusion and encourages all qualified individuals to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Ready to Make a Difference? If you’re passionate about delivering exceptional care and excited to join a compassionate, dedicated team, AgeCare is the place for you! If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us! Since 1998 AgeCare has been dedicated to creating vibrant communities that celebrate and support aging with dignity, independence and community interaction for seniors. We offer our residents a safe and secure home‑like atmosphere where they and their families can be assured peace of mind. We want to hear from you if you are a talented, motivated, and embrace our guiding principles:

Guiding Principles

• Trust: Act with integrity and fairness
• Respect: Treat everyone with dignity, kindness, and compassion
• Quality: Relentlessly pursue excellence in care and service
• Teamwork: Uplift each other with positive energy and support