Administrative Services Coordinator, Legal Operations

agecare; Calgary; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive pay and benefits

Career growth

Supportive culture

Meaningful work

Recognition

Job summary

AgeCare is seeking an Administrative Services Coordinator, Legal Operations in Calgary to provide administrative and operational support to the Legal team, including contract management, drafting, research, and image of corporate services. You will work with the General Counsel & Vice President, Legal and Corporate Services and other professionals.

The role involves coordinating legal intake, governance activities, due diligence, and coordinating with external counsel, while maintaining

Qualifications

• Post-secondary education in legal studies, business administration or related discipline; a legal assistant diploma or relevant undergraduate degree is an asset.
• 3-5 years of progressively responsible experience in a legal department, law firm, or similar setting preferred.
• Experience in the healthcare sector is an asset.
• Strong commitment to teamwork and the ability to work with others to achieve goals.
• Ability to work independently with limited guidance and exercise sound judgment.

Responsibilities

• Coordinate legal intake and contract processes, including requests, approvals, renewals, obligations, and records.
• Support corporate transactions, due diligence, governance activities, corporate records, and external counsel coordination.
• Manage litigation tracking, confidential legal files, document collection, research, reporting, and legal spend administration.
• Support policy administration, including maintaining templates, inventories, repositories, and coordinating review and approval processes.
• Coordinate Legal team projects and initiatives, including process improvements and technology solutions.
• Prepare correspondence, reports, and documentation to support legal and business requirements.
• Develop relationships with internal and external stakeholders as a key point of contact for legal requests.
• Identify issues and opportunities for improvement, adapt to changing priorities, and support risk, change, quality, and safety practices.

Skills

Teamwork

Attention to detail

Time management

Communication

Judgment & problem solving

Education

Legal studies degree or diploma

Tools

Microsoft Office

SharePoint

Word

Excel

Visio

Adobe

Job description

Work Location: AgeCare Corporate Office Address: 19655 Walden Blvd SE Calgary, AB T2X 0N7 Employment Type: FT Regular

The Opportunity

The Administrative Services Coordinator, Legal Operations provides administrative and operational support to AgeCare's Legal team, working closely with the General Counsel & Vice President, Legal and Corporate Services and other legal professionals. This role supports a broad range of corporate and health law matters, including document and contract management, drafting and review, research, project coordination, file and records management, policy support, and responding to information requests from internal and external stakeholders.

Working with limited guidance, you will help identify needs, resolve routine issues, and ensure effective and efficient legal operations. This position is a member of the administrative team supporting the Executive and provides back up coverage as needed. This includes support for other administrative professionals and reception functions during absences or peak workload periods.

What You Will Do

• Coordinate legal intake and contract processes, including requests, approvals, renewals, obligations, and contract records.


• Support corporate transactions, due diligence, governance activities, corporate records, and coordination with external counsel.


• Manage litigation tracking, confidential legal files, document collection, research, reporting, and legal spend administration.


• Support policy administration, including maintaining templates, inventories, repositories, and coordinating review and approval processes.


• Coordinate Legal team projects, programs, and initiatives, including process improvements, technology solutions, and standardized procedures.


• Prepare correspondence, reports, and documentation to support legal and business requirements.


• Develop and maintain effective relationships with internal and external stakeholders and serve as a key point of contact for legal requests.


• Identify issues and opportunities for improvement, adapt to changing priorities, and proactively support effective risk, change, quality, and safety practices.

What You Bring

• Post-secondary education in legal studies, business administration or a related discipline. A legal assistant diploma or relevant undergraduate degree is an asset.


• 3-5 years of progressively responsible experience in a legal department, law firm, professional services organization or similar private or public sector setting of significant size, complexity and diversity is preferred.


• Experience in the healthcare sector is an asset.


• Strong commitment to operating within a team environment and the ability to work with others to achieve common goals.


• Demonstrated ability to work independently with limited day-to-day guidance, exercise sound judgment and appropriately elevate matters when required.


• Demonstrated ability to take ownership of processes and responsibilities from initiation through completion, including proactively managing follow-up and deadlines.


• Well- developed organizational and prioritization skills, with the ability to manage multiple concurrent matters and competing priorities.


• Exceptional attention to detail and accuracy in handling legal documents, contracts, records, and confidential information.


• Strong proficiency with Microsoft Office, particularly SharePoint, Word, Excel, Visio, and Adobe.


• Ability to quickly learn new business and legal technology.

What We Offer

• Competitive pay and benefits: Competitive salary, health benefits, and paid time off.


• Career growth: Opportunities for training, education, and advancement.


• Supportive Culture: A diverse and inclusive team.


• Meaningful work: Work that helps employees bring their best to work and provide exceptional care to the residents we serve.


• Recognition: A workplace where hard work is valued and celebrated.

About AgeCare

For more than 25 years, AgeCare has been dedicated to creating vibrant, supportive communities where residents receive high-quality care and build meaningful connections. With more than 50 communities across Alberta, British Columbia, and Ontario, we provide a comfortable, home-like environment where residents can age with dignity and respect.

Guided by our values of trust, quality, respect, and teamwork, our compassionate and dedicated team is central to our success and to the quality of life our residents experience every day.

Ready to Make a Difference?

If you're passionate about delivering exceptional care and excited to join a compassionate, dedicated team, AgeCare is the place for you!

AgeCare values diversity and inclusion and encourages all qualified individuals to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

If you're motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!