Administrative Scheduler for Senior Care

Trinity Place Foundations; Calgary; On-site; CAD 42,000 - 62,000; Full time

Job summary

Trinity Place Foundations in Calgary is seeking a Scheduler/Administrative Support professional to deliver exceptional service to residents, families and staff. Reporting to the Office Manager, you will coordinate seven-day scheduling of employees and support multiple departments.

Responsibilities include inventory and supply ordering, managing admissions and discharges in the Point Click Care system, mail delivery, and clerical support across nursing stations.

Qualifications

• Minimum of 3 years’ experience in a similar role.
• Post-secondary Administrative Assistant program is an asset.
• Experience with receiving shipments is an asset.
• Proficiency with Microsoft Office.
• Advanced First Aid certificate preferred.
• WHMIS training required.

Responsibilities

• Perform scheduling of staff.
• Receive shipment and distribute to different units as required.
• Assist with inventory management.
• Monitor and complete admission and discharge functions.
• Mail delivery to residents.
• Provide clerical support to all Departments and manages the workflow of all nursing stations.
• Order medical supplies for residents.
• Type, edit and submit correspondence for senior leadership team.
• Uphold and promote the organization's values and philosophy relating to ethics, integrity as per policies.
• Answer all incoming calls and respond to inquiries professionally.
• Greet, assist and direct visitors, tenants and external clients.
• Complete other duties as assigned.

Skills

Customer service

Telephone skills

Active listening

Multitasking

Team player

Professional demeanor

Education

Administrative Assistant diploma/certificate

WHMIS certification

First Aid Certification

Tools

Microsoft Office

Job description

Trinity Place Foundations in Calgary is seeking a Scheduler/Administrative Support professional to deliver exceptional service to residents, families and staff. Reporting to the Office Manager, you will coordinate seven-day scheduling of employees and support multiple departments.

Responsibilities include inventory and supply ordering, managing admissions and discharges in the Point Click Care system, mail delivery, and clerical support across nursing stations.